JOB DUTIES AND ESSENTIAL FUNCTIONS:

ACCOUNTS PAYABLE:

· Analyze or research each request for payment for accuracy.

· Obtain invoice and payment approval from manager.

· Record payments in QuickBooks upon approval and prepare payment.

· Maintain accounts payable reports and spreadsheets.

· Issue credit memos for customer returns.

· Prepare analysis of accounts, as requested.

ACCOUNTS RECEIVABLE:

· Set up and maintain new customers, new vendors and new item data and terms in QuickBooks.

· Monitor and follow up with customers on outstanding receivables via email or telephone.

· Track and resolve outstanding issues, credit memos and disputes.

· Conduct research on shortages/deductions from invoice and follow-though until resolved.

OTHER:

· Participate in development and documentation of policies and procedures.

· Verify and process weekly timesheets for hourly employees. Provide to management for approval.

· Research requests for inventory adjustments (ICF) and make necessary adjustments in QuickBooks.

· Other duties may be assigned based on skill level and overall knowledge.

REPORTS TO:

· Director of Finance

REQUIRED COMPETENCIES:

· Proficient with Excel

· Ability to problem solve

· Attention to detail

· Well organized

· Accuracy in data entry

REQUIRED EXPERIENCE:

· Completion of High School

· Experience with data entry, attention to great detail and Microsoft Excel proficiency

PREFERRED EXPERIENCE:

· Associate degree

· QuickBooks experience a plus

Compensation:

Hourly / Bonus