We are seeking a top-tier candidate for the Billing Specialist role. This individual is responsible for all of our A/R and A/P billing generation, reconciliation, and follow-ups. The Billing Specialist will assist in performing operational responsibilities, provide guidance to other team members and play a leading role in driving scalability in the organization. The ideal candidate for this position is exceedingly well organized and excels in a fast-paced environment with high efficiency and accuracy.

Benefits: (Full-Time Regular Employees, min. 40 hours)

Competitive Salary ($22/hour)

Health Benefits (Medical, Dental, and Vision) (after 60 days)

Paid Holidays (after 90 days)

Paid Winter and Summer Holiday Week (After the first year of full-time employment)

Paid Sick Leave

Free On-duty Lunch prepared in School Kitchen

Uniforms Provided

Job Duties include but are not limited to:

Generate Monthly Billing for Customers.

Do monthly Customer Billing Reconciliations using ProCare, Tuition Express, and Bank Statements.

Accounts Receivable - invoice clients, process incoming customer payments. Perform day-to-day A/R transactions. Resolve collection issues. Process customer claims of invoice payment, chargebacks, returns, and bad checks.

Pay Monthly Billing to all Vendors.

Do monthly Bank and Credit Card Reconciliations for all expenses in QuickBooks.

Audit QuickBooks entries are coded to the proper class, ledger account, and recorded chronologically

Accounts Payable - expense report reconciliations, bank wire transfers, coding vendor invoices, and matching invoices with POs and packing slips. Research and resolve vendor invoice and payment issues. Other A/P-related duties as needed.

Perform A/R and A/P Billing Reconciliations.

Prepare and process invoices according to contractual terms while following appropriate procedures to ensure billing accuracy

Ensure company financial policies and requirements are observed and work to drive strong controls and compliance for accounting and audit

Process credit & rebill requests ensuring proper approval documentation is in place

Ensure timely follow-up and resolution of internal and external inquiries of billing issues within the next 24 hours.

Run and review daily exception reports

Maintain billing checklist and procedure documents

Lead efforts to improve efficiencies associated with the billing process

Represent the Billing team in cross-functional projects, reporting, and process improvement initiatives

Conduct new hire training on billing procedures

Answer all the A/P or A/R-related queries to the School Accountant.

Answer all queries to Tax Accountant on year-end closeout.

Run bi-weekly payroll and timekeeping by computing wages, payable hours, employee deductions, and overtime hours.

Qualification:

Detailed knowledge of Financial Accounting.

AA in Business, Finance or Accounting is preferred

Quick Books Online (QBO) Preferred

Extremely Detail Oriented.

Proficient in Google Cloud - Email, Excel &Word, Power-Point.

Experience in a client-facing environment.

Excellent people and listening skills.

Willing to learn and grow into your position.

High level of critical and logical thinking and analysis, with proven proficiency in researching and resolving billing and order entry issues

Strong time management skills; ability to prioritize effectively, meet deadlines, work with others and follow through to execute all tasks

Ability to adapt to changing processes and follow them, as well as suggest changes where needed

Excellent written and verbal communication skills – Ability to compose effective and accurate correspondence cross-functionally with various internal and external parties

Scheduling flexibility, as required, during critical periods such as Quarter/Year End close, etc.

COVID-19 Precaution(s):The school has always been open during COVID. We have followed CDC, Santa Clara County Health Department, and State Licensing Social Distancing and Operational guidelines for COVID.

On-Site Medical Professional

On-Site Health and Safety Co-ordinator

Touch-less Sign-in/Out

Daily Toy Disinfections for each classroom.

Sanitizing, disinfecting, or cleaning procedures in place

Virtual Meetings

Free COVID Testing

Free N95 masks

Each Primrose school is a privately owned and operated franchise, and the respective Franchise Owner is the employer at each school. Franchise Owners set their own wage and benefit programs, which vary among Franchise Owners. Primrose Schools and its Franchise Owners are equal opportunity employers. Positions and position titles vary by school. Primrose School of Willow Glen is located at 1496 Hamilton Ave, San Jose, CA 95125. Visit us online: www.primrosewillowglen.com; www.facebook.com/primrosewillowglen Contact us: administration@pswillowglen.com or 408-622-6675