Job Description

FULL TIME EXECUTIVE ADMINISTRATOR

FAST-PACED CPA FIRM IN THE SANTA CRUZ AREA IS SEEKING A FULL TIME IN-HOUSE ADMINISTRATIVE PERSON PREFERABLY WITH EXPERIENCE IN AN ACCOUNTING OFFICE ALTHOUGH NOT REQUIRED. OUR IDEAL CANDIDATE WILL HAVE 3-5+ YEARS EXECUTIVE ADMINISTRATIVE EXPERIENCE IN A PROFESSIONAL OFFICE MANAGEMENT ROLE AND SHOULD BE POSITIVE, FRIENDLY, PROFESSIONAL AND MATURE.

YOU WILL NEED TO SUPPORT OUR OWNER/CPA AND STAFF AS A RIGHT ARM TEAM PLAYER AND ENJOY A FAST-PACED WORK ENVIRONMENT.

IDEAL CANDIDATE MUST BE VERY COMFORTABLE WITH COMPUTERS, PHONES, WORD, EXCEL AND OUTLOOK AND LEARNING NEW SOFTWARE.

Ability to continually multi-task and be very detail oriented is a must, as well as excellent communication skills both with staff and clients. Experience in and willingness to train on other softwares.

MAIN JOB DUTIES

• Manage front office reception in a fast-paced executive CPA firm
• Assist and greet clients and manage front desk calls for the owner and staff.
• Maintain Owner/CPA’s executive calendar schedule & client file/meeting preparation
• Work as a team player performing general office duties & maintaining records and database systems
• Manage multi-line phone system & handle frequent calls
• Assist with client document portals and documents retrieval
• Read and analyze heavy amounts of emails and reports to determine their significance & distribute
• Complex records management/ data entry (in house training available)
• Ability to work overtime schedule especially during tax seasons (March-April & Sept-October) including weekends.

**SALARY BASED ON EXPERIENCE BUT RANGES FROM 50,000-65,000 WITH BASE, OVERTIME AND BONUSES.

BENEFITS:

• Paid Vacation
• Paid Sick Leave
• Health/Dental/Vision Insurance
• Bonuses

Please submit resume and cover letter.

Company Description

CPA Firm located in Santa Cruz area.