Job Description
The Billing Coordinator is a key member of the billing and invoicing function of the company. The
The coordinator will also participate in continuous improvement activities and help with best practice
implementation.
Description of Duties and Responsibilities:
• Help in the Preparation of production documents and other necessary paperwork required for shipments
and delivery.
• Execute billing for all shipments to ensure timely and accurate invoicing.
• Responsible for maintaining records while developing a professional business relationship with
internal and external customers
• Work closely with Sales to ensure correct order pricing and resolve customer pricing
complaints.
• Responsible for pre-screening and post-screening of shipment billing.
• Support the Department Manager with administrative and management tasks.
• Generate weekly and monthly pricing and billing reports
• Organize and prioritize workload to meet deadlines.
• Participate in month-end financial closing.
• Reconcile Shipping records with shipping receipts and inventory for accuracy.
• Reconcile invoices from vendors to ensure the correct price is invoiced.
• Overtime work required as needed.
•
Qualification and Experience Requirements:
• Minimum of a high school diploma or equivalent. An Associate degree is preferred in bookkeeping,
logistics, business administration, or related field.
• Minimum of 3 years of manufacturing, warehousing, distribution, or logistics experience
required. Prior experience in a similar position is preferred.
• A working knowledge or ability to quickly learn accounting and transportation management systems
is required.
• Ability to manage multiple tasks at the same time.
• Must be able to interface and communicate effectively (verbal and written) within the
organization, with business units throughout the company, and with partners across the supply
chain.
• Must be a strong team player with a commitment to the business and its customers.
• Strong computer skills are required, with experience in Microsoft Word, Excel and
Navision.
• Ability to prioritize and multi-task in a fast-paced, changing environment
• Excellent analytical, critical thinking, and problem-solving skills
• Strong organizational skills and attention to detail
• Ensure issues are addressed immediately, and appropriate parties are informed for proper
resolution
• Develop a working understanding of the internal technologies required for daily
functions
• Facilitate and improve the efficiency of the current billing cycle time from freight bill to
client payment; continuously seek opportunities to improve current processes
Company Description
Private Listing
Private Listing