Job Description

The Pro Football Retired Players Association (PFRPA) is seeking an experienced Administrative Assistant that can effectively represent our organization, while providing overall office support. The candidate will be required to perform administrative responsibilities in an efficient, timely and professional manner. The Administrative Assistant will work closely with the Executive Director and Senior Director, providing support as needed. This full-time employee must be positive, enthusiastic, dependable, highly motivated and possess a strong work ethic. The ideal candidate will be able to exercise sound judgment and add value, while extending the organization’s goals and missions.

DUTIES & RESPONSIBILITIES:

• Greet visitors and effectively assist them with their inquiries
• Manage incoming phone calls, including directing inquiries to staff, providing accurate insight, prioritizing information and taking messages
• Maintain organization’s master calendar, scheduling and coordinating appointments
• Monitor organization’s email address and reply or forward as appropriate
• Oversee and maintain the reception area
• Act as point-of-contact with the property management office
• Book and set up conference rooms
• Provide logistical support for meetings
• Manage inbound and outbound mail, including coordination with delivery companies
• Purchase and maintain inventory of office supplies
• Prepare and track correspondence to internal and external constituents
• Arrange board member and staff travel
• Support board meetings and presentations by compiling agendas, producing materials, coordinating travel arrangements and taking meeting minutes
• Create invoices and expense reports, ensuring processing and tracking reimbursements
• Perform general administrative support, accounting and clerical functions including, but not limited to researching, filing, photocopying, typing and faxing
• Other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree from an accredited college or university, preferably with a concentration in business administration, nonprofit management or related field
• At least two years of relevant office management experience as an administrative assistant
• Ability to work independently and in a team environment, interacting effectively with individuals across various levels
• Excellent telephone, verbal and interpersonal communication skills
• Proficient typing, writing and editing skills
• Detail-oriented and strong organizational skills
• Effective time management skills with focus on meeting deadlines
• Ability to effectively handle multiple projects simultaneously
• Proficiency in Microsoft Office, QuickBooks, Adobe and database management
• Meeting and event management skills are a plus
• Accounting knowledge preferred

HOW TO APPLY:

• Include cover letter and resume

WORK REMOTELY:

• Temporarily due to COVID-19