Purpose:

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers and staff.

Education:

High School Diploma (or GED or High School Equivalence Certificate) required Associate's Degree (or other 2-year degree) preferred

Tasks

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Learn to operate new office technologies as they are developed and implemented.
• Maintain scheduling and event calendars.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Manage projects or contribute to committee or team work.
• Mail newsletters, promotional material, or other information.
• Order and dispense supplies.
• Conduct searches to find needed information, using such sources as the Internet.
• Provide services to customers, such as order placement or account information.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Use computers for various applications, such as database management or word processing.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Bilingual is a must
• Notary preferred

Activities

INTERACTING WITH COMPUTERS

• Use accounting or bookkeeping software
• Use computers to enter, access or retrieve data
• Use desktop publishing software
• Use spreadsheet software
• Use word processing or desktop publishing software
• Type letters or correspondence
• Document provision of administrative services
• Enter time sheet information
• Maintain telephone logs
• Perform typing or data entry for extended duration
• Prepare corporate minute books
• Take dictation
• Take meeting notes
• Take messages
• Transcribe spoken or written information
• Type document from machine transcription
• Compile itinerary of planned meetings or activities
• Reconcile or balance financial records

Pay will be $16-$18 an hour depending upon experience