Position Summary:
The Part-Time Procurement Administrator is responsible for supporting the Procurement team by entering and verifying purchase order data and ensuring timely communication and coordination throughout the procurement process. This position offers a flexible schedule, starting with a minimum of 25 hours per week. Additional hours are available if desired but not required.

Essential Duties and Responsibilities:

• Prepare and distribute vendor documents, including confidentiality agreements, credit applications, certificates of insurance, and vendor acceptances
• Manage the Procurement team email inbox, responding to inquiries and routing items appropriately
• Reconcile invoices and resolve discrepancies, including processing credits and returns
• Issue Purchase Orders for construction rentals and internal fabrication needs (e.g., forklift rentals, apartment leases, internet setup, portable restrooms)
• Enter Purchase Orders for equipment, subcontracted labor, and onsite mobilization
• Work closely with Construction and Project Management teams to gather and confirm purchasing details

Qualifications:

• High school diploma or GED required
• Associate's or Bachelor’s degree in Supply Chain Management, Procurement, Business, or a related field preferred
• 1-5 years of experience in purchasing, accounts payable, or shipping and receiving preferred
• Experience with ERP systems such as SharePoint, Viewpoint, or similar platforms preferred
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Ability to identify and resolve discrepancies in purchasing or invoicing
• Strong problem-solving and analytical abilities
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook
• Strong attention to detail and commitment to accuracy

Roeslein & Associates is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.

Required Skills

Required Experience

• Prepare full quantity take-offs and detailed estimates for concrete, demo, finishes, masonry restoration, rough framing, drywall, exterior skin, and ceilings on selected projects
• Set bid time profit projection with SP Manager for all projects being bid
• Prepare cost comparisons/reconcile with previous estimates.
• Utilize past cost information to accurately estimate self-perform items
• Set up estimate to facilitate creation of the budget for self-perform items once project is awarded
• Set initial budget for project
• Perform buy out of any subcontractors and suppliers, write contracts and material purchase agreements for such scopes
• Develop submittal packages, shop drawings, etc for review by the GC for all self-perform packages awarded
• Communicate bid plan and original estimate to field personnel for execution
• Price change orders for ongoing work
• Organize past cost information for self-perform activities
• Investigate accuracy of costs and establish man-hour production rates
• Populate past cost data with accurate, consistent self-perform information
• Keep accurate records, pictures, schedules to fully understand the complexity of each self-performed operation.
• Perform site visits to ongoing self-perform operations
• Keep track of subs performance – schedule, methods, and costs if possible
• Provide a resource for field crews to understand how initial plan was generated