Production Administrative Assistant WANTED ASAP!
*THIS IS NOT A REMOTE POSITION.
Support Our Roofing Production Team & Keep Projects Running Smoothly!
Distinctive Roofing, a leader in the roofing industry for over 25 years, is seeking a highly organized, proactive, and detail-oriented Production Administrative Assistant to join our team in Pompano Beach, FL. This full-time, on-site role is essential in supporting our project production team, ensuring seamless operations, and keeping projects on track. If you thrive in a fast-paced environment, excel at problem-solving, and have strong administrative skills, we want to hear from you!
What We Offer:
- $16-$22 / Hour (Pay based on experience
- Full-Time (40+ hrs/week, Mon-Fri)
- In-Person Role @ Pompano Beach, FL
- 401(k) + Matching
- Health, Dental & Vision Insurance
- Paid Time Off (PTO)
- Weekly Pay
- Uniforms
- Start Date: ASAP!
What You’ll Do:
Client Onboarding & Communication
- Assist with client onboarding, ensuring all necessary documents, contracts, and approvals are completed.
- Communicate with clients via email and phone, providing updates and answering inquiries.
- Ensure a smooth transition from sales to production, keeping all stakeholders informed.
Project & Production Support
- Assist the Production Team – Provide administrative support to the Project Manager and Assistant Project Manager, ensuring projects stay on schedule and within scope.
- Support Project Planning & Execution – Help coordinate activities for construction managers and subcontractors, ensuring objectives and deadlines are met.
- Draft Orders – Prepare and process orders for labor and materials, ensuring timely and accurate procurement.
- Maintain Schedules – Assist in scheduling job timelines, inspections, and subcontractor work to optimize workflow.
- Participate in Meetings – Attend team meetings and assist with agenda preparation, meeting notes, and action items.
- Generate Reports – Create regular progress reports and KPIs for the team and management.
- Assist in Reaching KPIs – Support the team in achieving their KPIs by ensuring all administrative tasks are completed accurately and on time.
Documentation & Organization
- File & Manage Documents – Maintain accurate and organized records of project files, contracts, permits, and material orders.
- Manage Photos & Reports – Organize project progress photos and documentation to ensure records are up to date.
- Maintain Project Logs – Ensure all project documentation is regularly updated, organized, and accessible to the team.
- Other Admin Tasks – Perform any other administrative work necessary to support the team and the business.
*** This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.**
Who We’re Looking For:
- Highly Proactive – Takes initiative, anticipates needs, and acts without constant direction.
- Strong Critical Thinker – Quickly understands company needs and problem-solves effectively.
- Works Well Independently & with a Team – Self-motivated yet collaborates effectively with the team.
- Excellent Communicator – Strong and clear verbal and written communication skills.
- Extremely Organized – Keeps documents, schedules, and communications structured and efficient.
- Detail-Oriented – Ensures accuracy in all aspects of the role.
- Tech-Savvy – Comfortable with Microsoft Office (Word, Excel, Outlook) and project management software.
- Problem-Solver – Proactive in addressing issues and finding solutions.
Qualifications:
- Experience: 2 years in administrative/project support, preferably in construction, roofing, or a related field.
- Education: High school diploma or equivalent (preferred).
- Language: English required; Spanish is a plus.
- Age: 18 years or older.
Be a key part of our team and contribute to the success of Distinctive Roofing! APPLY TODAY!