Benefits:

Health insurance

Paid time off

Competitive salary

Opportunity for advancement

Position Overview

Agape Child Development Center is seeking a highly organized and detail-oriented Program Administrator to support the daily operations of our program. This role is essential to ensuring our center runs efficiently, remains compliant with DHS regulations, and maintains accurate records and systems.

The ideal candidate is proactive, dependable, and able to manage multiple responsibilities while supporting staff, families, and leadership. This position plays a key role in maintaining a safe, structured, and compliant environment so our teaching staff can focus on providing high-quality care and education.

Key Responsibilities

Administrative & Operations

Manage billing and invoicing through Procare

Maintain accurate records and complete required reports

Support overall program operations and organization

Compliance & Licensing

Ensure compliance with DHS licensing requirements

Maintain children’s files and employee DHS records

Track staff training, certifications, and documentation

Systems Management

Manage Procare (attendance, billing, reporting)

Monitor KidKare (meal counts and food program compliance)

Safety & Facility Oversight

Conduct and document monthly fire drills

Coordinate and prepare for annual building inspections

Communication & Coordination

Maintain program calendar (events, trainings, deadlines)

Support communication with staff, families, and leadership

Assist with volunteer coordination and documentation

Additional Support

Assist with special projects as assigned

Maintain strict confidentiality of all records and information

Qualifications & Requirements

Strong organizational and time management skills

High attention to detail and accuracy

Ability to manage multiple tasks and meet deadlines

Strong communication and customer service skills

Ability to maintain confidentiality and professionalism

Experience with administrative systems (Procare, KidKare preferred)

Knowledge of DHS licensing requirements (preferred)

Ability to work independently and as part of a team

Physical & Work Requirements

Ability to sit, stand, and move throughout the day

Ability to use a computer and office equipment

Ability to lift up to 25 pounds if needed