_About Proteus Fund _

Proteus Fund connects philanthropy to the frontlines of social justice to advance, racial, gender, queer, and disability justice, and an inclusive, fully representative democracy. Our work lifts up opportunities, gaps, and challenges facing movement organizations, especially at the state and local level, and then mobilizes donor support as well as a range of other non-grant tools to support these efforts. Our donor collaboratives are best-in-class models for bridging responsive philanthropy with cutting-edge social justice movements to create deep and long-lasting impact. Through fiscal sponsorship, Proteus Fund partners with emerging initiatives and innovative movement leaders — enabling them to focus on growing their substantive work and impact with the support of a trusted operational partner.

To date, Proteus Fund, and its affiliated 501c4 organization, the Proteus Action League, have distributed over $300 million in grants and provided other essential tools to support activists, advocates, networks, coalitions, and issue-specific campaigns at the local, state, and national level. Proteus Fund has offices in New York City and metro Boston. Our staff is based across the entire United States.

About Rise Together Fund (RTF) and Rise Together Action Fund (RTAF)

****The RISE Together Fund (RTF) and RISE Together Action Fund (RTAF) support cutting-edge Black, African, Arab, Middle Eastern, Muslim, and South Asian (BAMEMSA) field-led work. RTF bolsters its national grantmaking with programming, field building, and technical assistance to build and expand the capacity of the BAMEMSA movement toward racial, gender, queer, and disability justice and a fully inclusive and representative democracy. Since 2008, RTF has funded directly impacted voices to lead policy and social change in BAMEMSA communities. RTF is the first and only national donor collaborative dedicated to supporting the critical work of BAMEMSA individuals and organizations facing anti-Muslim targeting, hate crimes, and xenophobia. RTF’s grantees span 22 states and since 2008, RTF has granted more than $30 million and reached more than 500 organizations. You can learn more about RTF’s 5-year strategic plan here.

Application Deadline

Applications will be accepted through Friday, September 5.

Job Summary

Under the supervision of the RISE Together Fund (RTF) Program Director, the Program Associate provides critical operational, logistical and administrative support to the RTF team to ensure efficient completion of the team’s objectives, including supporting all aspects of RTF’s grantmaking activities, program development, capacity and field building efforts, and grantee and funder partner convenings.

_ Essential Functions_

• Manage Program Director’s calendaring and scheduling and provide support for Program Director’s internal an external meetings, including keeping track of actions.
• Support team wide scheduling and calendaring.
• Support teamwide meetings, including agenda execution and tracking actions.
• Support the Director with other administrative needs, including preparing responses to phone or email inquiries when necessary; responding to regularly occurring requests for information; managing Director's travel; completing expense reports and credit card reconciliation.
• Maintain and update databases and files, including donor and grantee information, MailChimp lists, meeting notes and other document templates.
• Support the Program Officers and Capacity Building Officer with all administrative and logistical needs associated with the RISE Organizing listserv, field calls and rapid response activities, including scheduling, note-taking, audio-visuals and agenda ideation amongst other activities.
• Working with the Communications and Partnerships teams, help write and edit promotional materials and other communications for RTF, including grantee stories and website/social media updates. Draft, edit and design correspondence using MailChimp to send e-blasts to external audiences, including invitations to briefings, announcements and key updates.
• With the Grants Management and RTF program officers, support the grant making process, including the management of the grantmaking schedule and process. Help facilitate and support open call grantmaking opportunities as well as longer-term grantmaking.
• Support the team in drafting and inputting RTF contracts and work with external contractors and the finance team to ensure contract execution and payment.
• Deeply support execution of grantee and funder partner convenings and gatherings.
• In collaboration with the Director, monitor the annual budget, and ensure timely payment requests, including contractor payments, grantee stipends and reimbursements.
• Act as a liaison with other departments such as Grants Management, Donor Services, and Finance. Handle confidential information.
• Represent the RTF team at external events in-person or virtually such as government hearings, grantee and philanthropic events and reports findings back to the team.

_Competencies _****

A daptability: Ability to navigate grey areas and prioritize in a high-paced, matrixed work environment.

Emotional Intelligence and Professional Discretion: Maintains high standards of confidentiality, ethical judgment, and self-awareness. Navigates sensitive conversations with humility, empathy, and fairness.

Data Integrity, Accuracy, and Attention to Detail: Maintains a high degree of accuracy and detail orientation when working with data/ keeping data clean and up-to-date, data/ knowledge management, record keeping, etc.

Inn ovation and Continuous Improvement: Displays commitment to identifying opportunities to try new things/ approaches to the work and continuous improvement. Tracks and monitors the impact of changes over time and suggests/ implements changes in service of innovation and advancement.

Personal Operations: Organization, Task Management and Prioritization - Strategic management of daily tasks and related deliverables within a portfolio of work. Prioritization that supports actively mitigating risk and minimizing bottle necks when possible, keeping in mind the needs of other collaborators. Ability to meet deadlines through strong time management skills or otherwise communicate anticipated shifts in timeline for completion in a proactive way to support planning.

Philosophical Alignment: Demonstrates strong commitment to the mission and values of Proteus Fund as a progressive, social justice organization, including a deep investment in Diversity, Equity, Inclusion, and Belonging (DEIB).

Written and Oral Communication Skills: Communicates clearly and professionally across formats. Produces accurate, well-organized written work and adapts messaging based on audience and purpose.

Education and Experience

While no one person will embody all the qualifications listed below, the ideal incumbent will possess many of the following:

• Excellent written and verbal communication skills
• Skillful, culturally competent communication and ability to manage communications tactfully and professionally
• Excellent analytical and research skills. Proficiency at juggling competing priorities while remaining organized and strong project management skills
• Demonstrated ability to perform tasks requiring high attention to detail and accuracy in a fast-paced environment
• Proficiency with Microsoft Office Suite (or similar platform); knowledge of Office 365, video conferencing platforms and customer relationship management systems. Ability and comfort with learning new technologies
• Emotional intelligence to navigate sensitive and sometimes difficult subjects impacting a diverse set of communities in the U.S.
• Commitment to the mission and values of progressive social justice movements and Proteus’s commitment to resourcing movements toward racial, gender, queer, and disability justice, and a representative, inclusive democracy
• A working knowledge or commitment to learning the substance, dynamics and priorities within the field of national security, racial justice and civil rights related to the work of the BAMEMSA field
• Cultural responsiveness and an alignment with Proteus’s values and commitment to equity, diversity, inclusion and belonging
• Strong relationship building, high ethical standards, discretion, and tact
• Personal qualities of humility and empathy

** Position Type & Schedule/Hours**

This is a full-time position requiring a minimum of 40 hours per week. Business hours are Monday through Friday between 9:00 am and 5:00 pm in the time zone where the candidate is located. Additional hours are occasionally required.

** Supervisory Responsibilities**

This position has no supervisory responsibilities.

** Travel**

This position requires occasional travel, estimated at 5–10%, including participation in Proteus Fund’s all-staff retreats and other job-related travel such as team meetings, donor convenings, or training opportunities. Most travel will be planned in advance and may involve overnight stays.

** Work Environment**

REMOTE: This position works indoors and routinely uses standard office equipment such as computers and phones. Most of the work will be performed remotely, which requires a dedicated workspace.

** Physical Requirements**

This position is largely sedentary, with prolonged periods of sitting at a desk and working on a computer; however, some movement may be required depending on the specific job duties. This position requires the ability to: operate a computer daily, as well as other home- or in-office devices such as a copier or printer as needed; communicate effectively with coworkers and external parties, including - for example - via email, phone, and/or video conferencing; and, occasionally, lift up to 25 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

** Compensation**

The starting salary for this role is $60,763-73,523 and is based on a variety of factors including, but not limited to geographic location, skill set level, years of previous/applicable experience, and Proteus Fund's commitment to ensuring pay equity within the organization. The recruiting team will share more details regarding salary bands based on the candidate's specific geographic location as well as the other factors noted above. Salary is one part of the total compensation that Proteus Fund provides to employees. ****

Benefits

Proteus Fund is committed to ensuring that its employees are supported holistically, from compensation, benefits and resources to an enriching work environment and collaborative culture. Proteus Fund leads the market in a number of its offerings, including a sector-leading retirement plan contribution and robust benefits package. The recruiting team will share more information regarding this commitment and offerings. Medical and dental benefits for employee and eligible dependents available on first day of work.

• Retirement savings account (401k) with an organization contribution of 10% of annual salary
• Three weeks’ paid vacation in first year of work
• Fifteen sick days per year
• Three personal days per year
• Fifteen paid holidays
• Professional development initiatives for growth
• Life Insurance
• Paid Family Leave, short-term, and long-term disability

Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

** Health Protocols**

Please note, in an effort to maintain and safeguard everyone's health, well-being, and safety, Proteus Fund expects all attendees to follow the necessary health and safety protocols related to flu, COVID-19, and other communicable diseases. This includes adhering to any government or organizational guidelines and staying home when experiencing symptoms.

Equity at Proteus: Proteus Fund believes that one of the greatest strengths of an organization is the rich diversity of its staff and board and is committed to providing equal employment and promotional opportunities based upon individual capabilities and qualifications without regard to race, color, religion, gender identity or expression, pregnancy, sexual orientation/affectional preference, age, national origin, ethnicity, marital status, citizenship, disability, veteran status or any other protected characteristic as established under the law. Proteus Fund’s policies and practices are to reflect Proteus Fund’s commitment to nondiscrimination in all areas of employment.

Accessibility: Proteus Fund is committed to the full inclusion of all qualified individuals. As part of this commitment, Proteus will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at jobs@proteusfund.org. Additionally, throughout this document, use of the pronoun “they” is intended to be inclusive of humans who identify as non-binary as well as those of gender expansive identities and experiences.