Benefits:

401(k)

Health insurance

Paid time off

Training & development

Dental insurance

Vision insurance

Project Coordinator Job Description

Position: Administrative Coordinator/Program Coordinator

The Project Coordinator is responsible for driving compliance with the contractual obligations for residential and commercial restoration projects, including water, fire, mold, storm, reconstruction and contents services. This role works closely with internal teams, subcontractors, customers, and vendors to ensure projects progress efficiently, deadlines are met, and company standards are upheld.

The ideal candidate is highly organized, detail-oriented, and customer-focused, with strong communication and problem-solving abilities. Key responsibilities include maintaining project documentation, monitoring project progress, and ensuring a high level of customer satisfaction throughout the restoration process.

We’re looking for a self-starter who can drive results through influence.

What does a Project Coordinator with Paul Davis do?

Drives compliance with standards and regulations utilizing internal office systems

Supports the Project Management and Estimating teams in building and maintaining client relationships

Fields calls from customers and team members and builds rapport

Proactively follows up with internal teams, subcontractors and vendors to keep requirements, documentation, and deadlines on track

Maintains organized project documentation and filing systems.

Coordinates communication with customers regarding project schedules, timelines, and updates.

Comfortable pushing for answers and persistently following up when action is needed

Maintain accurate records of customer communication and project activity.

Maintain subcontractor documentation, coordination, and compliance tracking.

Coordinate subcontractor and supplier prequalification and registration requirements.

Learns new things about construction and building homes

Has fun and is part of a growing business

Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.

Why Join The Team? We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities.

Skills Desired of Team Member:

Proactive, assertive personality

Organized, analytical program coordinator who likes a fast-paced environment

Likes to problem-solve and help people find solutions

Strong organizational, multitasking, and problem-solving abilities

Is a stickler for the details

Can review data and deductively think through what information might be missing

Likes to create and follow systems while helping others to follow them as well

Enjoys taking care of others

High School Diploma or equivalent

Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)

Familiarity with systems such as Xactanalysis, and DASH (also known as RMS or COTALITY) is a plus

Experience or basic knowledge in building construction and restoration processes preferred

Professional appearance and courteous manner