Program Materials and Distribution Administrator
Location: In-office | Salt Lake City, Utah
Schedule: 30+ hours/week, depending on operational needs
Hourly Rate: $20 (non-negotiable)
Start Date: July 22, 2025
The National Energy Foundation (NEF) is a nonprofit organization dedicated to cultivating energy literacy in K–12 classrooms across the country. Through engaging, STEM-based education programs focused on energy efficiency, safety, electric transportation, and workforce development, NEF empowers teachers, students, and families to make a difference.
We offer a supportive team culture and benefits like paid holidays—all while doing meaningful work that reaches thousands of classrooms.
We're looking for a Program Materials & Distribution Administrator to help keep everything running smoothly behind the scenes. This role is key to making sure our educational programs reach classrooms across the country on time and with the right materials. You'll handle everything from assembling program kits to managing inventory and coordinating shipments.
This position is an in-office role based in Murray, Utah, working Monday-Friday, 30+ hours per week during the school year. The hours are typically 10/10:30am-5pm or 8:30am - 3:30pm. The position comes with the option for decreased (unpaid) hours during the non-peak months of May, June, or July. This option will not affect insurance and other benefits. It would need to be determined in coordination with the shipping team and approved by NEF. ****
Manage the assembly and distribution of program materials, often in collaboration with other team members
Process Materials Order Forms (MOFs) and communicate completion status to appropriate teams
Receive and organize large shipments in the warehouse
Track and count inventory regularly, including participation in bi-annual audits
Help maintain warehouse organization and manage off-site storage units
Finalize and print documents produced in-house
Assist with ordering, storing, assembling, and tracking program materials
Order and track shipping supplies
Assemble teacher folders and student materials for program delivery
Prepare and ship orders using Excel address lists, UPS WorldShip, and USPS systems
Manage unique shipping projects such as giveaways, training kits, and staff gifts
Input tracking numbers into the registration database to keep records up to date
Attend internal events such as NEF Staff Meetings, Operations meetings, and the Summer Summit
Contribute to a positive team culture and support colleagues across departments
Step in to assist with other projects and responsibilities as assigned
High school diploma or equivalent required
Responsible, reliable, and self-motivated
Excellent attention to detail and strong organizational skills
Strong communication and problem-solving abilities
Comfortable working on a team and meeting deadlines in a fast-paced environment
Proficient in Microsoft Excel, Word, Google Suite, and other standard computer applications
Must have reliable transportation
Must be able to lift up to 50 pounds and perform physical tasks throughout the day
This position involves a mix of warehouse and office work. You'll be frequently lifting, bending, standing, and moving materials throughout the day. NEF is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA).
This is a non- exempt, hourly position.
Nothing in this job description constitutes a contract of employment. NEF is an at-will employer , which means either the employee or NEF may end the employment relationship at any time, with or without cause or notice.