Job Description:

We are looking for a highly organized and detail-driven Program Specialist to play a key role in the planning, execution, and coordination of vital programs and initiatives. The ideal candidate is a quick learner with strong proficiency in Microsoft Office Suite—particularly SharePoint, Adobe Acrobat, Excel, and Word—and is comfortable navigating a variety of digital tools. A sharp eye for detail, a proactive mindset, and the flexibility to provide support wherever it’s needed are essential. This role thrives in a fast-paced environment and demands excellent time management skills, adaptability, and the ability to juggle multiple priorities with ease.

Skills Required

Provide day-to-day support for program planning, execution, and tracking.

Maintain organized documentation, records, and databases with a high degree of accuracy.

Assist with creating reports, presentations, spreadsheets, and program materials using various computer applications (e.g., Microsoft Office, Adobe Acrobat).

Monitor timelines and deliverables to ensure projects remain on schedule.

Communicate effectively with team members, partners, and stakeholders to coordinate logistics and gather information.

Perform data entry, data analysis, and prepare summaries as needed.

Support administrative tasks including scheduling meetings, taking meeting notes, and managing communications.

Step into various roles as needed to ensure program continuity and success.

Identify opportunities to improve processes and contribute to problem-solving efforts.

Proven proficiency with computers, especially Microsoft Office Suite (SharePoint, Word, Excel, PowerPoint) and Adobe Acrobat.

Exceptional organizational skills and attention to detail.

Ability to quickly learn new systems, tools, and processes.

Strong written and verbal communication skills.

Ability to multitask and manage priorities in a fast-paced environment.

Self-starter with a flexible and collaborative attitude.

Work Experience Required

At least 5 years of experience in program coordination or administrative support in a government, public health, or education-related setting.

Education/Training Required

Bachelor’s degree from an accredited college or university in a related field such as public administration, business administration, education, health, or human services.

Equivalent experience may be considered in lieu of a degree for candidates with substantial, directly related professional experience.

Additional Information

Candidate will be driving his/her own car and will be reimbursed for the mileage. Could be between 4 sites (Phoenix, Glendale, Goodyear and Mesa).