Job Description

This position is fully responsible for the project setup and billing process, including responding to client/internal management inquiries and verifying employees’ chargeable time; ensuring receivables are collected timely. The Project Accountant will report directly to the Director of Finance and will involve a variety of business functions, including but not limited to:

• Set up new projects within established timelines
• Enter approved budget and billing terms, as presented in contract\proposal documents
• Prepare sub-consultant agreements and coordinate execution.
• Maintain billing folders for all projects, including all source documents, expenses, consultant invoices, and monthly invoices
• Prepare invoice package containing for billable projects, including all applicable backup; ensure completeness of materials sent to the client
• Coordinate approval of sub-consultant and sub-contractor billing.
• Effectively communicate with Project Managers (PM)\ Principals-in-Charge (PIC) regarding contract documents, change orders, contract modifications, approvals, and any additional services related to billing.
• Effectively communicate with Project Managers monthly regarding the financial status of projects, contract modifications, and client invoicing requirements
• Assess and pursue opportunities for maximization of client billing w PIC or Division leader approval
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Work with the Accounting team when needed to reconcile variances that occur during the application of cash
• Consistent collection follow-up and recording of efforts attributable to clients regarding open receivables with clearly document processes undertaken for collections
• Prepare special project analyses for the PICs, PMs, and others as requested.
• Provide year-end support of auditor requirements, which may include research and reconciliation
• Perform additional assignments as directed by manager or supervisor.

Qualifications

• Bachelor’s Degree or some college courses in accounting or business are preferred
• Intermediate to advanced computer literacy, including experience in word processing, spreadsheets, and accounting software
• 3-4 years experience in billing and receivables, preferably in architecture, engineering, or construction environment
• Knowledge of standard contract terms, including hourly, lump sum, and not-to-exceed and how they are applied in the billing process
• Ability to work well with others under deadline situations and respond to changes in priorities
• Ability to work independently, take initiative, set priorities and see projects through to completion
• Employ problem-solving skills and analysis, and report issues to management when necessary
• Strong service orientation
• Knowledge of the project structure in a client/consultant business environment
• Experience with Deltek software is a plus

Additional Information

For more information, please visit www.socotec.us

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.

Salary Range: $70,000-$90,000

SOCOTEC is an Equal Opportunity Employer.