Job Description

The Project Administrative Assistant plays a key role in supporting both Project Administration and Project Management, ensuring accuracy, organization, and efficiency across all project-related tasks.

This position requires strong multitasking skills, customer service experience, and the ability to adapt to evolving priorities. The successful candidate will bring a positive, can-do attitude and thrive in a supportive team environment.

Supports the Contracting Department by performing the following:

• Assists in the preparation of project schedules, invoices, and supporting documentation.
• Maintains organized, accurate records of all project information for tracking, reporting, and presentation.
• Communicates with clients to clarify requirements, scope, and objectives.
• Assists in monitoring project progress, scheduling, and status updates.
• Provides general administrative assistance to Project Administrators and Project Managers.
• Supports data entry and document management processes.

Provides general administrative office support by performing the following:

• Answers, screens, and directs phone calls.
• Handles clerical duties such as photocopying, scanning, filing, and collating.
• Performs other administrative tasks as needed.

Qualifications

Skills & Abilities

_ ** Spanish fluency is required to perform this job efficiently.**_

• Customer Service & Communication: Strong interpersonal skills for liaising with clients, project managers, and internal teams to ensure project requirements are clearly defined and met.

• Administrative & Clerical Proficiency: Skilled in managing project documentation, maintaining organized records, and preparing professional correspondence to support project workflows.

• Problem-Solving: Demonstrates the ability to apply practical reasoning to resolve scheduling conflicts, documentation discrepancies, and other project-related challenges.

• Communication & Interpersonal Skills: Strong written and verbal communication skills for coordinating with clients, project managers, and team members regarding project requirements, scheduling updates, and reporting needs.

• Analytical & Project Support Skills: Ability to review project data, identify discrepancies, and collaborate with project administrators and managers to ensure accuracy in proposals, schedules, and documentation.

• Mastery of the English Language: Comprehensive knowledge of the English language structure, including grammar, composition, and effective business communication, ensuring clarity in project documentation and correspondence.

• Education and/or Experience: Associate’s degree (A.A.) in Business Administration or related field; or at least two years of related experience and/or training in project administration; or an equivalent combination of education and experience.

• Computer Skills: Proficiency in Office365 (Word, Excel, Outlook, Teams) and familiarity with collaboration tools such as RingCentral. Experience with project management or CRM platforms is a plus.

Additional Information

L.U. Electric, Inc. is dedicated to creating a diverse and inclusive workplace. We are an Equal Opportunity/Affirmative Action Employer, committed to making employment decisions without regard to any legally-recognized basis, including, but not limited to, their actual or perceived race, religious creed, color, national origin, ancestry, citizenship status, physical disability and mental disability, medical condition, genetic information, marital status, sex and gender, gender identity and gender expression, age, sexual orientation, military or veteran status, or any other consideration protected by federal, state or local law. We believe in the strength that diversity brings to our team and are committed to fostering an inclusive environment for all.