Job Description

Job Description

Job description – Project Administrator

We are looking for a Project Administrator to help with many of the duties surrounding project management. This is a wide-ranging array of tasks, from staying in touch with contractors, scheduling appointment, procuring supplies, visiting worksites and helping to prepare reports. For this role, you will work with a team of Project Managers and Superintendents, so good communication and collaboration skills are essential. Ultimately, you assist in ensuring our projects meet quality standards and are completed on time and within budget.

Responsibilities

• Place calls to internal and external customers/vendors
• Setup New Job Folder(s)
• Track project budgets and expenditures
• Assist in writing, distributing, and tracking POs, Subcontracts and Change Orders
• Document Collection Tracking and Control
• Coordinate meetings
• Organize venues
• Perform administrative duties
• Tracking of projects
• Follow Project Management instructions
• Keep up-to-date on compliance regulations
• Resolving issues related to the project
• Permit administration
• Track project paperwork via Paperwork Tracking Summary

Skills

• Work experience as a Project Administrator, Project Coordinator, or similar role
• Hands-on experience with flowcharts, technical documentation, and schedules
• Knowledge of project management software (e.g. Microsoft Project)
• Solid organization and time-management skills
• Sage Experience Required
• Team spirit