Project Assistant
Why 3FM? 3FM is a signage manufacturing, installation, and design company serving commercial, industrial, and construction clients across the country. We manage complex signage programs from planning and design through fabrication, coordination, installation, and closeout.
We are looking for a highly organized and detail-oriented Project Assistant to support our Project Management team. This role is a strong fit for someone who is interested in construction, project coordination, or account management and wants hands-on experience working on active projects with real responsibility.
Project Assistants work closely with Project Managers, clients, installers, vendors, designers, and production teams to help keep projects organized, documented, and moving forward.
Key Responsibilities
Assist Project Managers with day-to-day coordination of active signage projects
Prepare pricing and project information based on client needs, drawings, and project requirements
Source and coordinate out-of-state installers and subcontractors as needed
Coordinate manufacturing, delivery, and installation schedules with internal teams and field partners
Review construction plans and project documents to identify signage-related information and requirements
Maintain accurate project records, status updates, and tracking information in internal systems
Organize signage, project documentation, and installation information in preparation for field work
Communicate regularly with clients, installers, vendors, and internal production teams
Assist with submittals, shop drawings, revisions, and project documentation
Track open items, approvals, deadlines, and installation readiness
Support project closeout, punch-list, and documentation activities
Assist with general administrative needs of the Project Management department
Skills and Qualifications
Highly organized with strong attention to detail
Strong written and verbal communication skills
Ability to manage multiple tasks, priorities, and deadlines
Comfortable working independently while supporting a larger project team
Strong follow-through and commitment to accurate record keeping
Comfortable learning construction terminology, drawings, and project documentation
Proficiency with Google Workspace, Microsoft Office, and similar business software
Comfortable learning project-management and construction-related software
Strong problem-solving skills and willingness to ask questions and learn
Ideal Candidates Will Also Possess
Bachelor’s degree in Business, Construction Management, Marketing, Architecture, or a related field
Previous experience in project coordination, account management, construction, signage, or a related field
Experience reading construction drawings or specifications
Familiarity with Bluebeam, Adobe Illustrator, Revit, or similar design/construction tools
Experience working with vendors, subcontractors, or field-service teams
Prior industry experience is not required. We are willing to train the right candidate who is organized, dependable, curious, and capable of learning quickly.
Growth Opportunity This position is intended to provide broad exposure to project management, construction coordination, client communication, procurement, and field operations.
Strong performers may have opportunities to take on greater project ownership and advance into Project Manager or other higher-responsibility roles within 3FM.
Benefits
Paid time off
Paid holidays
SIMPLE IRA retirement plan with company match
Dental and vision insurance
Life insurance
Mileage reimbursement
Typical Schedule
Full-time
Monday through Friday
Typical 8-hour workday
Minimal travel