Benefits:

Competitive salary

Dental insurance

Employee discounts

Free food & snacks

Free uniforms

Health insurance

Paid time off

Training & development

Vision insurance

Sound Ideas is Fort Worth's oldest Audio Video/Home Integration company, celebrating over 53 years in business. If you are a highly motivated, detail oriented and dedicated individual, we want you to join our team! This position is an administrative position working directly with our sales team and technicians.

Essential Job Duties

High attention to detail

Assist with proposals are accepted by client

Executive assistant to President

Direct contact with clients in various capacities

Support accounting with various payment stages of jobs

Update payment status with Sales Team and Purchasing within software

Once Scheduled (by sales team) – Keep track and work with Sales team on order processes

Assist with job staging and confirm arrivals or items received

Keep track and confirm when staging is ready for jobsite

Keep track when items are “borrowed” from one job so that stock is replenished before the date we are to arrive on site

Print Order List (Dtools) for sales orders

Print Pick List for Warehouse staging

Receive Purchase Orders along with Warehouse Staging of jobs.

Assist with technician timesheet approvals for proposed jobs and Service Orders

Update technician calendar and Dtools as needed (job changes)

Assist with finalizing/closing jobs

Review Installation List from Technician for job closing

Confirm budget time with project actual time

Obtain and send Certificate of Insurance as requested by builders

Maintain outside contractor required forms

Assist with Education Portal Set Up and tracking

Customer Support/Sales Team Support

Once final payment is made by a client, follow up on our overall service and get reviews

Follow up with Technicians on products potentially needed for Service Orders

Work with Purchasing on what items to order as needed

Minimum Job Requirements

Strong verbal and written communication

General construction process experience a plus but not required

Excellent attention to detail and organized

Must be versatile with administrative duties

Must have skills of adaptability

Self Motivated, task driven

Excellent customer service

Microsoft Office - Excel experience with tables and charts a plus

Effective time management and logical decision-making ability

Eager to assist in multiple areas

Ability to multi-tasks

We offer a great work environment, competitive wages, health, dental, vision, retirement plan with matching contributions and PTO!