Project Coordinator

D

DeanHouston

Project Coordinator

Covington, KY
Full Time
Paid
  • Responsibilities

    Project Coordinator

    DeanHouston, one of the largest B2B marketing agencies in the US, is currently looking to add a Project Coordinator to our team.

    Role Summary

    As a Project Coordinator, you'll support the day-to-day execution of marketing projects by managing administrative tasks, maintaining project documentation, and ensuring teams stay organized and on schedule. This role is focused on coordination, tracking and follow-through.

    You'll work closely with Client Success Managers (CSMs) to keep projects moving efficiently and ensure nothing falls through the cracks.

    Responsibilities

    Project & Workflow Support

    • Maintain and update project information in Workamajig and/or Asana
    • Track project timelines, deadlines, budgets and task progress
    • Ensure all project documentation is organized, complete, and up to date
    • Follow established workflows and processes to support smooth project execution
    • Assist in setting up projects, including timelines, tasks, and file structures

    Team Support & Coordination

    • Schedule meetings and send calendar invites
    • Share project updates, timelines, and task assignments as directed
    • Follow up with team members on assigned tasks and deadlines
    • Assist with organizing deliverables for internal review and final delivery

    Administrative & Operational Support

    • Support CSMs by handling day-to-day administrative responsibilities
    • Maintain organized records of project activities and communications
    • Assist with routing approvals and tracking feedback
    • Flag potential delays or missing information to the appropriate team members

    Communication & Reporting

    • Provide regular project status updates to internal teams
    • Communicate deadlines, updates, and changes clearly and accurately
    • Track basic workflow metrics and project progress
    • Ensure project communications are documented and accessible

    What Success Looks Like

    • Projects are well-organized, documented, and easy for teams to navigate
    • Deadlines and tasks are clearly tracked and communicated
    • Teams receive timely follow-ups and reminders
    • Administrative tasks are handled efficiently, allowing CSMs to focus on client relationships
    • Workflow runs smoothly with strong attention to detail

    Qualifications

    • 0–2 years of experience in an administrative, project support, or coordination role
    • Strong organizational and time management skills
    • High attention to detail and ability to follow established processes
    • Ability to manage multiple tasks in a fast-paced environment
    • Clear and professional communication skills
    • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)

    Preferred Qualifications

    • Experience in a marketing, agency, or client service environment
    • Familiarity with project management tools such as Asana or Workamajig
    • Associate or bachelor's degree in business, communications, or related field

    DeanHouston Benefits

    • We collaborate in person on Mondays and Fridays and offer the flexibility to work remotely one day per week between Tuesday and Thursday
    • Paid time off and holidays
    • Health, dental, and vision insurance package (PPO and HSA options)
    • Paid parental bonding leave
    • Company-paid life insurance
    • 401K participation with a company match
    • Company-paid short-term disability insurance
    • Pet insurance
    • Tools, training, and opportunities for career growth

    Salary Range

    The total target compensation for this role is $40,000 – $50,000 USD annually, commensurate with experience and internal equity.