Job Description

The Project Coordinator supports the successful execution of custom engineered-to-order projects from order receipt through design, manufacturing, and delivery. This role serves as a key liaison between Engineering, Sales, Manufacturing, Supply Chain, and customers to ensure projects are completed on schedule, within scope, and in alignment with customer requirements. The Project Coordinator is responsible for planning, tracking, documenting, and communicating project progress while helping to identify and resolve potential risks or delays.

This is a full-time, in-office position based in Charleroi, Pennsylvania. Candidates must either reside locally or be willing to relocate at their own expense.

Key Responsibilities:

Project Planning and Coordination

• Assist Project Managers in planning and coordinating custom engineered-to-order projects.
• Create and maintain project schedules, timelines, and milestones.
• Coordinate cross-functional activities between Engineering, Manufacturing, Procurement, Quality, and Sales.
• Ensure project documentation is complete, accurate, and properly maintained.
• Track project deliverables and ensure adherence to contractual and internal deadlines.
• Manage and coordinate small scale projects when required.

Communication and Collaboration

• Serve as a central point of contact for internal teams regarding project status and updates.
• Facilitate regular project meetings and document meeting minutes and action items.
• Communicate project progress, risks, and issues to Project Managers and stakeholders.
• Assist in coordinating customer communications, submittals, and deliverables.

Project Tracking and Reporting

• Monitor project progress and update project management systems.
• Track engineering releases, procurement status, manufacturing progress, and shipment schedules.
• Identify potential delays or risks and escalate issues to the Project Manager.
• Prepare project status reports and summaries for leadership and stakeholders.

Documentation and Administrative Support

• Maintain project files, drawings, specifications, and change orders.
• Coordinate document control for engineering drawings and revisions.
• Assist with order entry review, job setup, and project closeout activities.
• Support continuous improvement of project coordination processes.

Desired Characteristics:

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects simultaneously.
• Strong attention to detail and problem-solving abilities.
• Ability to work effectively in cross-functional teams.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with ERP systems and project management software preferred.
• Proactive and solution-oriented mindset.
• Ability to prioritize in a fast-paced, deadline-driven environment.
• Strong interpersonal and coordination skills.
• High level of accountability and professionalism.
• Willingness to engage on the shop floor as needed
• Occasional travel to customer sites

Qualifications

• High School Diploma or GED. Associate’s Degree in Business, Project Management, or related field preferred.
• 2–5 years of experience in project coordination, project administration, or similar role.
• Experience in a manufacturing, engineering, or engineered-to-order environment strongly preferred.
• Familiarity with project lifecycle from design through manufacturing and delivery.

Additional Information

Our job titles may span more than one career level. The hourly rate for this role is currently $28.00-$31.00/hour. The actual rate offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.