Benefits:
401(k) matching
Dental insurance
Health insurance
Paid time off
Training & development
The Project Coordinator supports FedVet’s execution of federal construction projects by providing project coordination, document control, and administrative discipline from award through closeout. Working closely with Project Managers, Quality Control Managers, and internal support teams, this role ensures projects are properly set up after award and that documentation, submittals, material tracking, and billing support are completed accurately and on time, allowing Project Managers to focus on execution, risk management, and delivery while maintaining compliance with federal contract requirements.
Key Responsibilities
Coordinate and track required project submittals from award through construction
Support pre-construction readiness and award turnover activities
Maintain accurate, organized, and audit-ready project documentation
Track materials, long-lead items, and procurement documentation and flag risks
Provide administrative support for progress billing and subcontractor pay applications
Support process improvement and standardization across projects
Role Responsibilities
I. Pre-Construction Phase (Primary Ownership)
Participate in the award turnover meeting with the Project Manager and Estimating department
Verify that all bid-phase RFIs, addenda, clarifications, and award documents are uploaded and organized in the Dropbox project folder
Coordinate with the Project Manager to identify missing or unclear turnover documentation
Set up the project in Procore in accordance with company standards
Build and maintain the Submittal Register from contract specifications and drawings
Establish and maintain RFI and Submittal logs in Procore
Push general required submittals to appropriate personnel (QCM, SSHO) following NTP
Track long-lead submittals and procurement-related items and notify the Project Manager of risks
Support project kickoff meetings and early scope clarification through RFIs
II. Construction Phase (Administrative Support)
Maintain current submittal, RFI, and correspondence logs
Route submittals, RFIs, and correspondence to the Project Manager and QCM for review
Track review timelines, resubmittals, and outstanding documentation
Coordinate document revisions with subcontractors as directed
Maintain organized, audit-ready project records
Track material submittals, purchase orders, and delivery status
Maintain visibility of critical and long-lead materials and notify the Project Manager
Support procurement administration by routing purchase orders and material documentation
Collect subcontractor pay applications and compliance documentation and route to the Project Manager
Support project progress meetings with required documentation
III. Closeout Phase (Administrative Coordination)
Track and coordinate closeout documentation (O&M manuals, warranties, as-builts, training records)
Verify closeout documents are complete and organized in Procore
Route closeout documentation to the Project Manager and QCM
Support final billing, retention release, and internal archiving
Assist with project file turnover and closeout record retention
Qualifications
Education: Bachelor’s degree in Construction Management, Business, Accounting, or related field preferred
Experience: 3–5 years of construction project coordination or project controls experience Procore-based project delivery required RMS and eCMS experience preferred Federal construction experience preferred (VA, NAVFAC, USACE)
Skills: Procore Microsoft Excel (intermediate to advanced) Strong organization and communication skills
Benefits
Medical, Vision, Dental (Company-paid)
401(k) with company match
Education Reimbursement Program (available upon completion of a signed company agreement)
How to Apply
Submit your resume to tatiana.m@fedvet.com, highlighting your experience managing federal construction projects.
FedVet Construction is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.