Benefits:

401(k)

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Project Coordinator – Network Infrastructure

Work Arrangement: Hybrid Job Type: Full-Time, Non-Exempt

Position Summary

The Project Coordinator – Network Infrastructure is responsible for supporting Project Managers and field teams in the successful execution of network infrastructure, structured cabling, low-voltage, and critical infrastructure projects. This role provides operational, administrative, and logistical support to help ensure projects are completed on schedule, within scope, and aligned with client expectations.

The Project Coordinator serves as a central communication hub between Project Managers, field technicians, vendors, clients, and internal departments. This individual is responsible for maintaining project documentation, supporting billing and reporting processes, coordinating resource deployment across multiple job sites, and helping ensure teams have the information and materials needed for successful project delivery.

This position requires strong organization, attention to detail, adaptability, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Provide administrative and operational support to Project Managers overseeing network infrastructure and critical infrastructure projects

Assist with project setup, project tracking, documentation, and closeout activities

Coordinate project schedules, milestones, deliverables, and internal communications to support timely execution

Track project-related costs and ensure labor, materials, subcontractor, and vendor charges are properly allocated to the correct projects

Manage change orders, project revisions, and scope adjustments, ensuring documentation remains current and approvals are captured

Maintain customer, vendor, subcontractor, and project-related documentation required for project execution and compliance

Support procurement and material coordination by tracking equipment orders, deliveries, shortages, and project-specific inventory needs

Coordinate field resource deployment by tracking who is assigned to each project site and ensuring the appropriate technicians, engineers, and support staff are scheduled based on project scope, timing, technical skillset, and client requirements

Maintain visibility into travel schedules, site rotations, project duration, and staffing changes to help Project Managers efficiently deploy resources across multiple active projects and geographic locations

Serve as a key point of coordination for field teams, helping communicate schedule changes, project priorities, and staffing updates

Gather project completion documentation, including photos, field reports, test results, and other closeout materials required for billing or customer deliverables

Work with the Billing and Finance teams to prepare draft invoices and ensure project costs are accurately captured for customer invoicing

Prepare project status reports, dashboards, and summary updates for leadership and stakeholders

Support process improvement initiatives by identifying workflow gaps, inefficiencies, and opportunities for better coordination across teams

Complete additional duties and special projects as assigned by leadership

Required Qualifications

Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams

Strong data entry, reporting, and documentation management skills

Excellent organizational skills with strong attention to detail and follow-through

Strong critical thinking, problem-solving, and time management abilities

Ability to manage multiple priorities and shifting deadlines in a fast-paced environment

Excellent written and verbal communication skills

Ability to work effectively both independently and collaboratively across technical and operational teams

Strong interpersonal skills and ability to build relationships with field personnel, clients, vendors, and leadership

Highly motivated, adaptable, and solutions-oriented with a proactive “get it done” attitude

3–5 years of project coordination, operations coordination, administrative support, or equivalent experience in telecommunications, IT infrastructure, network services, data center operations, or related industries

Preferred Qualifications

Experience supporting network infrastructure, structured cabling, low-voltage, data center, or technical field service projects

Experience with project management or business operations platforms such as Zoho One

Familiarity with project billing, procurement, or resource planning workflows

Exposure to technical documentation, as-built documentation, or project closeout processes

Working Arrangements

Hybrid remote position

Prolonged periods sitting at a desk and working on a computer

Occasional local and out-of-state travel may be required to support project coordination and team deployment

Essential Physical Job Functions

Able to lift, carry, push, and pull up to 25 pounds safely

Able to stand, walk, bend, stoop, and reach as needed

Capable of handling repetitive motions such as typing, grasping, and filing

Sufficient vision and hearing to safely perform job duties

Flexible work from home options available.