Benefits:

401(k) matching

Competitive salary

Flexible schedule

Project Coordinator (Part-Time) – Mechanical Systems Oversight

Location: Dallas / Garland, Texas Area (local candidates preferred) Position Type: Part-Time / Project-Based Estimated Commitment: Approximately 12 weeks per year during scheduled maintenance, inspections, testing, and repair activities. Experience Required: Minimum 8 years related experience Ideal Candidate: Retired or semi-retired facilities, plant operations, mechanical systems, or HVAC professional seeking flexible project-based work.

Position Summary

We are seeking an experienced Project Coordinator to serve in an Owner’s Representative-style role overseeing preventative maintenance, inspections, testing and repair activities for critical mechanical systems at a large healthcare campus in Garland, Texas. This position is responsible for monitoring contractor performance, verifying scope completion, documenting progress, reviewing reports, coordinating schedules, and providing status updates to ownership representatives.

This is a non-performing oversight role. The Project Coordinator will not physically perform maintenance, operate equipment, or directly service mechanical systems. Instead, this individual will act as the owner’s field representative to ensure contractors complete work safely, thoroughly, and in accordance with contract requirements and applicable standards.

The ideal candidate will have strong experience with central utility plant systems including boilers, chillers, cooling towers, condenser water systems, chilled water systems, and related preventative maintenance programs.

Key Responsibilities

Act as the Owner’s Representative during maintenance, testing, inspections, and repair activities

Observe and document contractor performance and adherence to project scope

Coordinate and attend scheduled preventative maintenance activities

Review contractor reports for completeness, accuracy, and corrective action recommendations

Verify required inspections, testing, and maintenance tasks are completed

Track project schedules, milestones, and completion status

Provide written progress updates and summary reports to ownership representatives

Identify and document deficiencies, delays, incomplete work, or safety concerns

Coordinate communication between facility personnel and contractors

Maintain organized project documentation and inspection records

Verify contractor compliance with maintenance specifications and operational requirements

Attend project meetings as required

Assist with punch list development and closeout verification

Systems & Equipment Oversight

The Project Coordinator will oversee contractor activities associated with:

Chillers

York YK electric-driven centrifugal chillers (900-ton units)

R-22 and R-134a systems

VSD/Starter preventative maintenance

External heat exchanger tube brushing

Condenser water strainers

Coolant systems, hoses, fittings, clamps, and pumps

Monthly preventative maintenance inspections

Review of chiller inspection reports and corrective maintenance recommendations

Cooling Towers

Evapco and Marley cooling towers

Annual preventative maintenance inspections

Scheduling and coordination of maintenance windows

Pump Systems

Chilled water pumps

Condenser water pumps

Heating hot water pumps

Annual preventative maintenance oversight

Boilers

Cleaver-Brooks fire tube boilers

Annual service, cleaning, and testing

Quarterly preventative maintenance inspections

Semi-annual and annual fuel train and air train testing

Verification of compliance with current VHA Directive 1810 testing requirements

Review of boiler testing documentation and inspection forms

Qualifications

Minimum 8 years of experience in central plant operations, mechanical systems, facilities engineering, HVAC systems, boiler/chiller operations, or related industrial/mechanical environments

Strong working knowledge of:

Boilers and burner systems

Chillers and cooling towers

Chilled water and condenser water systems

Preventative maintenance programs

Mechanical equipment inspections and testing

Experience overseeing contractors, vendors, or maintenance service providers

Ability to interpret maintenance reports, inspection findings, and testing documentation

Strong organizational and communication skills

Ability to independently manage schedules and documentation

Proficiency with Microsoft Office including Word and Excel

Familiarity with healthcare, government, institutional, or mission-critical facilities preferred

Prior experience serving as an Owner’s Representative, Facilities Coordinator, Plant Operations Supervisor, or Mechanical Systems Project Coordinator preferred

Preferred Qualifications

Local to the Dallas / Garland, Texas area

Retired or semi-retired plant operations or facilities professional encouraged to apply

Experience working in hospital, VA, healthcare, or large campus utility plant environments

Experience coordinating annual and quarterly preventative maintenance programs

Work Environment

Primarily field-based oversight role

Work performed around active mechanical and utility plant equipment

Occasional climbing, walking mechanical rooms, and navigating industrial environments may be required

No hands-on maintenance work required

Schedule

This is a flexible, part-time, project-based position expected to support approximately six (6) weeks annually during scheduled maintenance outages, inspections, testing periods, and repair activities. Timing of work is generally concentrated between spring and fall maintenance windows