Job Title: Project Coordinator – Installation Division, Production Housing

Department: Operations – Installation

Reports To: Housing/Residential Project Management Lead

Location: Tampa, FL

About Us
Sunrise Landscape, an established commercial landscape organization for more than 40 years, is excited by our vision to deliver excellent customer service in the areas of landscape design, installation and maintenance to our clients with the help of our 1,000+ employees. We are proud to have achieved the Lawn & Landscape Top 100 honor and are continuing to build a great place to work with a commitment to landscape and service excellence.

We have an opportunity for a Project Coordinator to join our team in our Tampa location. This role is Full-Time and expected to work in office from 6AM-3PM with flexibility into the evening.

Position Summary The Project Coordinator serves as the logistical engine of the Installation Division. This role is responsible for the complex scheduling, documentation, and high-volume communication required to move residential projects from pre-construction through warranty resolution. The ideal candidate is a tech-savvy, "calm-under-pressure" professional who thrives in a dynamic environment, managing the delicate balance of being firm yet friendly with customers while ensuring every crew is routed efficiently by dawn.

Key Responsibilities

• Scheduling & Logistics (Core Function)

  • Create and manage daily installation schedules and route assignments with high precision.

• Pivot quickly to adjust schedules based on weather, site readiness, or changing client demands.

• Monitor client "house status" through builder portals to ensure sites are ready for installation, preventing "dry runs."

• Pre-Construction & Client Interface

  • Lead the sales-to-operations hand-off process, ensuring all checklists and scopes are accurate.
  • Act as the primary point of contact for customers; maintain a "firm but friendly" approach when navigating requests, timelines, and PO approvals.
  • Manage and update Housing Builder Portals and internal ERP systems (Aspire/Service Titan) daily.

• Construction Administration

  • Prepare Purchase Orders (EPOs) and send PO requests to clients on a weekly basis.
  • Monitor client house status to ensure readiness for scheduling and installation.
  • Collect permit information for irrigation projects and maintain organized permit folders.
  • Create daily installation schedules and route assignments.
  • Assemble housing packages including site plans, addresses, and designs.
  • Update housing tracker files based on quality control punch lists and project progress.

• Post-Construction, Warranty & Service

  • Process warranty and service requests within 30 days of project completion.
  • Research installation history to validate warranty claims and communicate findings to Project Managers.
  • Ensure no service work begins without a confirmed scope, pricing, and an approved PO.

• Qualifications & Requirements

  • o Schedule: Standard hours are 6:00 AM – 3:00 PM (In-Office) with flexibility into the evening.

• Experience:

  • Minimum 2–3 years of project coordination or heavy scheduling experience, preferably in construction or landscaping.
  • Proficiency in Microsoft Office (especially Excel). Direct experience with Housing Builder Portals and/or ERPs (Aspire, Service Titan, etc.) is highly preferred.
  • Fluency in English and Spanish is a significant plus.
  • High school diploma required; Associate's or Bachelor's degree preferred.

What We Can Offer You:

It is our desire to provide you with a workplace that you can grow your career. The compensation for this role is market competitive and depends on experience. Sunrise Landscape also provides you with:

• Paid time off (vacation and sick)

• Health and Wellness Benefits

• 9 paid Holidays

• 401k Savings Plan with Employer Match after 6 months of employment

• Employee Referral Bonus Program

• Paid Parental Leave (after 1 year of service)

Sunrise Landscape is an equal-opportunity employer and participates in E-Verify. We require proper documentation for all hiring activities. We are committed to creating an inclusive environment for all employees.