Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Position Summary

The Project Finance Specialist (PFS) supports all non-tradeshow projects by ensuring seamless financial operations across project lifecycles. This role partners closely with Design Project Managers to oversee AR/AP, budgets, change orders, and reporting. The PFS also contributes to RGI’s collaborative estimating process, providing financial validation and insights that strengthen cost accuracy and process efficiency.

Responsibilities & Accountability

1. Financial Transaction Oversight

· Manage project AR/AP transactions with PM and PMAA support

· Track budgets against actual performance in real time

· Ensure financial data integrity across all projects

· Manage change order requests

2. Estimating Process Contributions

· Validate budget assumptions and cost allocations during estimating

· Provide historic cost analysis to strengthen cost libraries and templates

· Attend kickoff meetings and ensure financial alignment from the start

3. Partnership with Project Managers

· Support Design PMs by embedding financial checkpoints in project milestones

· Present budget vs. actuals in biweekly meetings

· Provide insights into profitability and cost optimization for future projects

4. Process Management & Improvement

· Maintain active/inactive/closed project records and reporting

· Recommend finance workflow improvements, including automation and reporting enhancements

· Ensure compliance with RGI cost-code structure

5. Cross-Functional Collaboration

· Align with Accounting Manager and Estimator to ensure financial data supports estimating and project execution

· Escalate concerns when AR/AP timelines or budgets are at risk

· Actively contribute to new project management platforms and process integrations

Qualifications & Skills

Required:

· 5+ years related project accounting or finance experience

· High School Diploma / GED required; Associate degree preferred

· Proficiency in Microsoft Office and ERP/accounting systems

· Strong attention to detail and analytical skills

· Ability to manage multiple deadlines with accuracy

Preferred:

· Bachelor’s degree in business, finance, or related discipline

· Experience supporting design-build or project-driven organizations

· Exposure to tradeshow finance principles (to support cross-functional workload coverage)

Accountability Framework

The PFS is accountable for the financial success of RGI’s non-tradeshow projects. Success is measured by accuracy of project financials, effective partnership with PMs, timely AR/AP execution, and contributions to estimating and process improvement.

About RGI Creative

RGI Creative is a multidisciplinary design-build firm specializing in immersive exhibits, events, and environments. With over four decades of experience, we combine storytelling, technology, and craft to transform space into meaningful experience. Our team of creatives, engineers, and fabricators work under one roof to build projects that inspire, educate, and endure. At RGI, we lead with empathy, design with purpose, and deliver with precision.