Benefits:
Competitive salary
Location
Hybrid: Quincy, MA
Experience Level
Senior Level (5+ Years)
Position Overview
EOHHS is seeking a highly organized and collaborative Project Funding Manager (PFM) to support MassHealth Data & Analytics (D&A) technology initiatives within the Enterprise Data Management & Engineering (EDME) organization.
This role is responsible for helping MassHealth secure, manage, and maintain federal funding for major Medicaid technology investments. The PFM will manage funding documentation, budget forecasting, financial tracking, vendor contract alignment, CMS submissions, and compliance activities while supporting Advanced Planning Documents (APDs) and other federal funding requirements.
The ideal candidate will have strong experience in project funding, grants management, contract administration, budgeting, procurement, compliance documentation, and stakeholder coordination. Prior APD experience is beneficial but not required.
Key Responsibilities
Funding Management & APD Support
Lead the development, maintenance, and submission of APDs, APD Updates, CMS submission packages, funding tables, and supporting narratives.
Translate project plans, milestones, budgets, risks, and outcomes into funding documentation that supports CMS approval and compliance.
Coordinate responses to CMS requests, questions, approval conditions, and follow-up activities.
Track submission schedules, funding deadlines, and Federal Financial Participation (FFP) requirements.
Budgeting & Financial Management
Maintain project funding and financial tracking reports.
Track federal and state funding allocations, expenditures, encumbrances, forecasts, and budget variances.
Support budget planning and forecasting activities across MassHealth D&A initiatives.
Review timecard coding and resource allocation reporting for compliance.
Contract & Procurement Support
Support development and review of:
RFPs
Contracts
Contract Amendments
Interagency Agreements
Statements of Work (SOWs)
Ensure funding approvals align with contracts, procurements, and vendor activities.
Track vendor deliverables, contract periods, amendment status, and spending limits.
Support vendor invoice and contract management activities.
Stakeholder Coordination Collaborate with:
D&A Leadership
PMO
IT Teams
Finance
OFFR
Procurement
Legal
Vendors
CMS Stakeholders
Facilitate meetings, gather project updates, track action items, and ensure documentation accuracy.
Coordinate across multiple internal and external organizations.
Reporting & Executive Communications
Prepare:
Executive Briefings
Funding Status Reports
Budget Reports
Contract Summaries
Risk Assessments
Decision Support Materials
Support monthly, quarterly, and annual reporting activities.
Present financial and project information to executive leadership and stakeholders.
Governance & Documentation
Maintain document repositories, templates, SOPs, version controls, and quality assurance processes.
Ensure project and funding documentation is complete, accurate, auditable, and compliant.
Support compliance reporting, systems certification activities, and governance reviews.
Promote project management, funding, and documentation best practices.
Required Qualifications
Bachelor's degree in Business Administration, Finance, Public Administration, Information Systems, or related field, or equivalent experience.
5+ years of experience in:
Program Management
Project Management
Grants Management
Public Funding Administration
Contract Management
Project Finance
Experience managing:
Project Budgets
Financial Forecasting
Funding Documentation
Resource Allocation Tracking
Financial Reporting
Experience supporting:
Contract Administration
Vendor Management
RFP Processes
SOW Development
Procurement Activities
Experience coordinating complex cross-functional stakeholders.
Strong analytical, organizational, and executive communication skills.
Excellent writing and documentation capabilities.
Ability to manage multiple priorities and compliance-driven deliverables.
Preferred Qualifications
Medicaid, MassHealth, CMS, or Healthcare industry experience.
Experience supporting APDs (Advanced Planning Documents).
Experience with federal funding programs and FFP funding.
Experience supporting government technology programs.
Experience within PMO organizations.
Experience supporting large-scale data, analytics, or technology initiatives.
Core Skills
Project Funding Management
APD Development
CMS Funding Support
Federal Funding Administration
Grants Management
Contract Administration
Vendor Management
Budget Planning & Forecasting
Financial Reporting
Cost Allocation
Procurement Support
RFP Development
SOW Management
Compliance Documentation
Stakeholder Management
Executive Reporting
Risk Management
PMO Governance
Medicaid Programs
Healthcare Technology Projects