Project Management Administrator

L

LEMG

Project Management Administrator

Charlotte, NC
Full Time
Paid
  • Responsibilities

    LEMG is one of the premier event production and audio-visual experts in the industry. We offer everything from site planning, event design, lighting, sound, video, projection, staging, decor, show producers, and technicians. As a second-generation firm, our decades of experience and commitment to our industry is second to none. LEMG can handle all aspects of planning and implementation for any kind of event; whether a conference, convention, trade show, corporate meeting, or live event.

    Who we're seeking:

    • Detail oriented
    • Passion for follow-through
    • Spreadsheet enthusiast
    • Must be able to thrive in role with minimal supervision
    • Good communication skills (email, text, phone, and in-person)
    • Excellent time management
    • Adaptive to different team members; will be supporting multiple project managers
    • Knowledge of common AV industry equipment and procedures is a bonus , but not required
    • Knowledge of room drawing software (Social Tables, Room Viewer, etc) is a bonus , but not required

    Job Description: Project Management Administrator

    REPORTS TO: Director of Project Management

    Overview: Assists the Project Management department with day to day administrative tasks necessary for a successful workflow. The ideal candidate will be highly organized, tech-savvy, a good communicator, and ready to jump in wherever is needed.

    Responsibilities:

    Core Duties

    • Assist with freelance technician coordination, scheduling, and communication updates utilizing LEMG's crewing software, Lasso.
    • Confirm travel arrangements for freelance technicians and LEMG staff traveling to out of town shows (or non-local crew on Charlotte based shows)
    • Secure Labor Hands for show by requesting quotes from the local IATSE, Labor Vendors, and/or LEMG part-time staff.
    • Obtain quotes for cross rentals and confirm logistics with vendor upon PM approval
    • Update Weekly Production Grid spreadsheet with confirmed schedule and cross rental details
    • Create and update POs in IntelliEvent as labor and cross rentals are confirmed
    • Support Director of Project Management with routinely reviewing gear shortages in LEMG's quoting software, IntelliEvent
    • Update Google Drive and Budget Tracker spreadsheet with quotes, invoices, and documented expenses as they are confirmed
    • Assist with Venue coordination including dock access forms, on-site rentals, and COIs
    • Communicate any time-sensitive updates with Warehouse & Logistics team in lieu of PM being on-site for a separate project
    • Research local AV companies for upcoming out of town shows
    • Assist with the creation of the Show Book
    • Assist with the documentation of Close of Show Notes
    • Work alongside PM to keep Finance updated pre and post show on anticipated expenses

    Additional Duties

    • Assist with uploading event photos to the LEMG drive
    • Assist with updating venue information to the LEMG drive

    This position is based in our Charlotte, NC office and requires a full-time, in-person presence. The employee will receive health benefits (100% employee paid by LEMG), paid time off/holidays, a 401(k) plan, a company computer, an iPad, and a monthly cell phone stipend.