Project Manager Assistant – Trilingual (English / Spanish / Italian) Location: Miami, FL Full-time position

Company Overview: We are an international company specializing in industrial lifting equipment (hoists, winches, cranes, and control systems), with active operations in manufacturing, import/export, and advanced engineering projects including Foreign Trade Zone operations and IoT-based monitoring systems. We are seeking a highly organized, detail-oriented, and multilingual Project Manager Assistant to support ongoing and future projects.

Position Summary: The Project Manager Assistant will work directly with company leadership to coordinate and support multiple projects, including:

Foreign Trade Zone (FTZ) operations and compliance

Development of hardware and software for Industrial Control and Monitoring Systems

Supply chain management and vendor coordination

International trade documentation

Technical and administrative project follow-up

Key Responsibilities:

Assist in planning, scheduling, and tracking progress of multiple ongoing projects.

Coordinate communication with international vendors, suppliers, and service providers.

Assist in documentation for FTZ compliance, ERP/ACE integration, and regulatory filings.

Support technical teams with hardware and software development follow-up.

Draft, review, and organize contracts, agreements, and technical documents.

Prepare reports, meeting summaries, and project updates.

Act as liaison with engineers, legal advisors, customs brokers, and other stakeholders.

Manage deadlines and ensure timely completion of tasks.

Assist with trade shows, customer support, and product documentation if required.

Required Qualifications:

Fluent in English, Spanish, and Italian (spoken and written).

Strong organizational and multitasking skills.

Excellent written and verbal communication.

Experience in international business, trade, or technical project coordination.

Ability to understand and manage technical documentation.

Proficient in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and project management tools.

High attention to detail, problem-solving mindset, and ability to work independently.

Bachelor’s degree in Business Administration, International Trade, Engineering, or related field preferred.

Preferred Qualifications:

Experience with FTZ operations, import/export regulations, or customs compliance.

Experience with ERP systems or international logistics.

Background in industrial equipment, manufacturing, or technical projects.

Experience assisting senior management in a fast-paced environment.

Compensation: Competitive salary based on experience, plus performance-based incentives.