Project Manager - Construction Subcontractor

Williamsburg – Full-Time / In-Office

$80,000–$140,000 DOE

Established company serving commercial, and institutional projects is seeking a highly organized and detail-oriented Project Manager / Order Coordinator to oversee the administrative and operational flow of projects from intake through final delivery and invoicing.

This role is heavily detail-driven and requires someone extremely organized, proactive, and comfortable managing large amounts of project information, measurements, paperwork, and vendor coordination across multiple active jobs simultaneously.

Key Responsibilities

• Manage projects from estimating and intake through delivery and closeout
• Gather and organize project information, specifications, measurements, and documentation
• Support estimating, pricing, exclusions, and proposal preparation
• Prepare estimates, contracts, sales orders, purchase orders, and invoices
• Coordinate with vendors regarding pricing, acknowledgments, lead times, and deliveries
• Track project paperwork, approvals, submittals, RFIs, and change orders
• Coordinate receiving, deliveries, packing slips, and related logistics
• Follow up on accounts receivable and collections as needed
• Keep projects moving by tracking open items, following up consistently, and ensuring all details are accurately documented
• Enter highly detailed door specifications, measurements, hardware information, and codes into internal systems with a high level of accuracy
• Review and verify manufacturer acknowledgments and confirmation forms against original orders to ensure all specifications, dimensions, quantities, and project details are correct
• Catch discrepancies, missing details, and ordering mistakes before production and delivery

Ideal Candidate

• Extremely detail-oriented and highly organized
• Strong with numbers, measurements, paperwork, and administrative coordination
• Able to manage many moving pieces across multiple projects simultaneously
• Strong follow-up and problem-solving skills
• Comfortable working in a fast-paced office environment
• Prior experience in project coordination, order management, construction administration, doors/hardware, millwork, building materials, or related industry preferred
• Must be comfortable working full-time onsite in Williamsburg

Email resumes to yanky@maiplacement.com