Project & Office Administrator – Part Time
Rochester, New York

Insero Talent Solutions has partnered with a growing real estate company in search of a Part-Time Project & Office Administrator to join its growing team.

This position will support and collaborate with a growing residential development and construction team, working directly with senior leadership across multiple high-end residential projects. This role plays a key part in keeping projects on track by managing documentation, coordinating schedules, supporting communication across stakeholders, and maintaining operational consistency.

This position is ideal for someone who thrives in a fast-paced environment, brings structure to complex workflows, and enjoys supporting leadership while contributing to an elevated client experience.

Responsibilities:

• Maintain and organize project documentation, logs, selections, and change orders.
• Prepare subcontracts, purchase orders, and project correspondence.
• Track compliance documents including W-9s, COIs, scopes of work, and quotes.
• Support scheduling workflows; follow up with trades, suppliers, and internal teams.
• Coordinate meetings, walkthroughs, and project check-ins.
• Track homeowner selections, approvals, and outstanding decisions.
• Draft clear, professional project updates and client communications.
• Maintain allowance trackers, internal budgets, and summary reports.
• Assist with invoice review and resolution of discrepancies.
• Support implementation and consistency of workflows, SOPs, and project systems.

Requirements:

• Experience in project coordination, operations, or administrative support, required.
• Experience in residential construction, real estate, or design, a plus.
• Exceptional organizational skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities independently.
• Comfortable using digital tools and cloud-based project systems.
• Familiarity with construction management platforms (e.g., Procore, Outbuild, or similar), a plus.
• Ability to work in client facing capacity.
• Valid driver's license, required.