Benefits:

Free food & snacks

Free uniforms

Health insurance

Paid time off

Training & development

About Us

TQS Mechanical is a HVAC and Refrigeration contractor specializing in supermarket refrigeration and commercial HVAC systems. We started in NY/NJ, expanded into MA and FL, and are now entering TX. As we continue to grow, we are looking for a reliable team member to handle our project costs and overall office administration.

Job Summary

We are seeking a Project & Office Coordinator to join our team. Your main focus will be tracking project costs and handling office operations and invoicing. This role is ideal for a detail-oriented individual looking to build a career in the HVAC-R industry. You will be working closely with our management team to ensure all projects are financially tracked and documented correctly. Prior experience in the HVAC-R is a plus, but we are fully prepared to train you on the technical aspects of HVAC-R. For the right candidate, this is a path to grow into a HVAC-R Project Manager or Office Operations role.

Responsibilities

Cost Tracking & Invoicing: Recording project expenses and ensuring all invoices are issued accurately and on time.

Project Documentation: Organize and maintain project-related files(Proposals, Blueprints, Invoices, RFIs) and generate clear reports for the management team.

Operational Support: Help the Office and Project Managers stay on top of daily tasks and regional project data.

Site Coordination: While based in the office, you should be open to traveling or driving to project sites occasionally to assist with on-site documentation or coordination.

Qualifications

High Attention to Detail: Meticulous with numbers and invoicing accuracy.

Proficiency in MS Office: Proficiency in MS Office(Excel) and quick at learning new software.

Mobility: Valid Driver’s License with a clean record. We need someone flexible and open to occasional travel to support our various project locations.

Punctuality & Reliability: Ability to meet deadlines and maintain a consistent schedule.

Preferred

Prior experience in the HVAC-R or any other trade

Experience with any accounting or project management tools.