Job Description

The Project Specialist, West Coast plays a dual role supporting both the SVP, Product and the broader Versant office operations on the West Coast. This position ensures the smooth day-to-day management of the SVP’s calendar, priorities, and administrative needs, while also serving as the operational point of contact for the Versant Universal City office, managing logistics, facilities, and on-site coordination.

This is a highly visible role requiring exceptional organizational, communication, and problem-solving skills. The ideal candidate thrives in a dynamic environment, can manage multiple stakeholders, and demonstrates a proactive, solutions-oriented approach.

Key Responsibilities

Executive Support (SVP, Product)

• Manage complex calendar scheduling, including internal and external meetings, across time zones.
• Arrange detailed travel itineraries, accommodations, and logistics.
• Prepare, submit, and track expense reports and vendor invoices.
• Draft correspondence, coordinate presentation materials, and support meeting preparation.
• Serve as gatekeeper and liaison, ensuring the SVP’s time is optimized and priorities are managed effectively.
• Support ad hoc projects and initiatives led by the Product organization.

**Office & Facilities Management **

• Act as primary point of contact for day-to-day Versant office operations.
• Partner with Facilities, Workplace Experience, Security, and HR on day-to-day office operations such as space planning, badging & access, and equipment/supplies.
• Manage building access, badging, parking and visitor coordination.
• Liaise with property management and EHS (Environmental Health & Safety) on building maintenance, safety compliance, and emergency preparedness.
• Point of contact for office vendors and service providers (cleaning, catering, supplies, etc.) and UCP departments such as parking, security, etc.
• Coordinate company events, meetings, and on-site hospitality as requested.
• Support onboarding and workspace setup for new hires.
• Monitor office supply inventory and manage purchase orders as needed.

Qualifications

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 2+ years of administrative, project coordination, or office management experience supporting senior executives.
• Strong organizational and project management skills; able to juggle competing priorities.
• Excellent interpersonal and communication skills, with a polished and professional demeanor.
• Discretion and sound judgment in handling confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, Concur (or similar expense systems), and facility ticketing tools.
• Experience in media, technology, or entertainment environments a plus.

Desired Characteristics

• Resourceful and anticipatory — can “see around corners” and proactively address needs.
• Calm and solutions-focused under pressure.
• Comfortable working both independently and collaboratively across teams.
• Flexible and adaptive to a fast-paced, evolving environment.
• Customer-service oriented with a can-do attitude.

Additional Requirements:

• Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $100,000- $120,000.

We are accepting applications for this position on an ongoing basis.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

Although you'll be hired as an NBCU employee, your employment and the responsibilities associated with this job likely will transition to Versant in the future. By joining at this pivotal time, you'll be a part of this exciting company as it takes shape.