Benefits:

401(k)

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

We design cool things. You make sure they actually get done.

Creative chaos? If you were born to organize it...keep reading.

The Role

We’re hiring a Project & Workflow Coordinator to help manage the flow of projects across our busy creative agency. You’ll intake project details from clients, assist in quoting, and coordinate with internal specialists to ensure every job—from branded t-shirts to marketing campaigns—is executed on time and with care.

You’ll be the central communication link—gathering details, routing tasks, sending updates, and keeping everyone aligned. You won’t be the dedicated account manager or creative lead, but you will interact directly with clients to help ensure they have what they need and hear from the right experts at the right time.

About 1-Stop Design

At 1-Stop Design, we help businesses grow through creative branding, marketing, and merchandise. From branded apparel and printed collateral to websites and digital advertising, we provide full-service design and marketing solutions for companies that want to stand out and sell more. We value creativity, precision, and teamwork—and we’re growing!

What You’ll Do Internal Project Support

Open and organize new jobs in Notion with full scope and deadlines

Assign tasks to designers, developers, and production leads

Track timelines and escalate issues or delays when needed

Client Support (in collaboration with team leads)

Intake requests, specs, and content from clients

Communicate updates like quote approvals, proofs, deposits, and deliveries

Coordinate with internal experts to respond to client questions accurately

Document all approvals, feedback, and communications

Production & Vendor Coordination

Help prepare quotes with input from designers or vendors

Send approved quotes, invoices, and proof files

Create and track purchase orders, vendor payments, and shipping updates

Monitor inventory and support warehouse/reorder logistics

You’re a Great Fit If You…

Are highly organized and detail-obsessed

Enjoy helping others stay on track and follow process

Write clearly and professionally

Are great at juggling multiple projects at once

Have experience in design, printing, promo products, marketing, or agency workflows

Tools We Use

Notion (project management)

Google Workspace

QuickBooks

Vendor portals and proof systems

Microsoft Office

Adobe Creative Suite

Qualifications

Bachelor’s degree in marketing or a related field is preferred

Previous experience as a Project & Workflow Coordinator or similar position

Type: Full-Time Salary Range: Based on experience Benefits: PTO, paid holidays, healthcare contribution, room for growth

Competitive Compensation based on experience

Paid Time Off