Job Description

Paramount Staffing is a member of the Proman global family of companies, and a leading provider of temporary staffing throughout the Southeast, Central South, Midwest, and Eastern United States. Paramount Staffing has created a strong reputation providing industrial staffing services for a wide variety of businesses. Our success is our ability to incorporate top performance teams at our locations with a focus on the industrial sector of the market. We are a global company proud of our family culture of working as one team for our customer’s advantage.

SUMMARY

The Benefits/Payroll Specialist provides support to the US based Proman Associates through education, enrollment, error resolution, and coordination of termination. Interact with all US based business units to ensure benefit/payroll inquiries are addressed, maintain data feeds to minimize discrepancies, and deliver benefit education. They will assist the Corporate Payroll Manager commission and bonus calculation process. The specialist compiles, verifies accuracy, and sorts information according to priorities to prepare source data for computer entry. The role also reviews data for deficiencies or errors, makes corrections, and reviews output. Maintains employee confidence and protects operations by keeping information confidential.

This is a corporate role located at our Corporate office in Northbrook, Illinois.

RESPONSIBILITIES  

• Administration and processing of employee benefits; new enrollments, benefit changes, terminations for the company’s 300 employees.
• Calculates commissions and creates pay statements for salespeople.
• Manages Insurance Broker to ensure any and all benefit related issues are addressed, including but not limited to file feeds, provider services, invoicing, etc.
• Reviews benefit agreements and makes recommendations for plan improvements or changes.
• Manages expense reports submission and approvals.
• Manipulates data via Excel for payroll import or reporting purposes.
• Verifies accuracy of payroll information and processes payroll batch.
• Responds to basic benefit/payroll inquiries from Associates and vendors in a timely manner.
• Escalates issues where appropriate in a timely manner to ensure employees feel well supported.
• Reviews file feeds and ensures any issues are addressed from HRIS to vendor portals for all benefit enrollment/changes/terminations.
• Responsible for manual input of benefit data as necessary.
• Handles third party employment verifications.
• Oversees COBRA administration.
• Act as benefits subject matter expert (SME) educating employees on benefit offerings.
• Ensures that employer contributions and payroll deductions are processed accurately.
• Assists with the development, implementation and administration of benefit communication and educational initiatives.
• Gathers employee feedback on benefit programs and proactively provide to management.
• Monitors and processes all benefit plan invoices.
• Leads the annual Open Enrollment process.
• Creates and maintains process documentation for internal procedures.
• Maintain integrity and accuracy of data entry into the HRIS.
• Maintains up to date knowledge of applicable state and federal wage and hour laws.
• Creates processes to solve problems as needed.
• Other duties may be assigned as needed.

JOB REQUIREMENTS

• The ability to proactively prioritize, manage and complete multiple projects simultaneously within time constraints and with strong attention to detail.
• Exceptional verbal and communication skills.
• Ability to work with confidential information
• Organization and attention to detail
• Able to handle sensitive or difficult issues with confidence and in a calm manner without being unduly influenced by intense emotions.
• Must display persistence and dedication to complete all assigned tasks.
• Strong problem-solving abilities.
• Understanding of Basic Accounting Principles
• Proficient with the Microsoft Office Suite. Intermediate level using Excel and Word tools.
• Experience using other standard office equipment.

SKILLS & ABILITIES

• Excellent verbal and written communication skills.
• Strong ability to compile reports using various data sources.
• Good basic math skills.
• Strong multi-tasking abilities.
• Results oriented, knowing when to act and when to seek guidance or permission.
• Highly detail oriented and organized.
• Strong analytical and problem-solving skills.
• Excellent customer service skills.
• Must be able to identify and solve problems related to benefits and HRIS administration.
• Thorough understanding of local, state, and federal laws involving employment, HR, and HR policies.
• Proficient with Microsoft Office Suite.
• Proficient with HRIS and the ability to quickly learn Navigator.

QUALIFICATIONS

• High School diploma or equivalent
• Experience working in payroll, data entry or other related position.
• HRIS systems knowledge – Paylocity/Navigator a plus.
• Successful record of creating and maintaining internal processes for optimal efficiency.
• Staffing/Paylocity/Avionte experience a plus.

Company Description

Our driving force is innovation and a vision that reaches beyond today, guiding our team to continually improve on the way we do things. We are a leader in providing industrial staffing solutions on a permanent, temp-to-perm, or temporary basis. Proman Staffing can handle any of these and much more. Our industry-specific expertise, quick response time and the investment we make in both our customers and our employees have allowed us to quickly become the staffing partner of choice. Our industry-specific expertise, quick response time and the investment we make in both our customers and our employees have allowed us to quickly become the staffing partner of choice.