Job Description

This position will provide support for the Sales Manager and Real Estate Agents in the office, The Transaction Coordinator will be responsible for all the day-to-day office administrative tasks, as well as assisting all Agents as needed with their transactions. This is an exceptional opportunity for someone to handle all aspects of the real estate transaction process from one of the top-producing Real Estate Brokers in the world. APPLICANTS WHO DO NOT HAVE SOLE REAL ESTATE AND TRANSACTION EXPERIENCE WILL NOT BE CONSIDERED. THIS IS NOT FOR SOMEONE WANTING TO "LEARN" MORE ABOUT THE INDUSTRY.

ESSENTIAL FUNCTIONS:

CUSTOMER SERVICE FUNCTION

• General clerical support, including, but not limited to, light filing, answering the phone, greeting clients, typing, sending requested email and/or fax correspondence, making copies, and other aspects integral to the day-to-day operations of a real estate office.
• Track and organize all Company checks received and deposit according to Company guidelines, including manage an accurate trust account for earnest monies
• Track and order all Company supplies needed for the office
• Assist Sales Manager, as needed in maintaining the day-to-day operations

TRANSACTION COORDINATOR

• Manage all listing and transaction files in compliance with State Real Estate regulations and facilitate the transfer of financial information to the accounting department
• Create files for all executed listing/commission agreements
• Verify all required documents are received per State Real Estate guidelines

ESSENTIAL SKILLS AND ABILITIES

• Read, analyze and interpret complex documents
• Sharp attention to detail and highly organized
• Effectively be able to multi-task
• Exceptional verbal and written communication skills
• Ability to work with minimal supervision
• Service oriented mindset and commitment to providing excellent customer service
• Professionally communicate with all levels within the organization, including all office agents
• Work with mathematical concepts and intermediate level skill in spreadsheet design
• Computer Proficiency
• Promote Company culture and commitment to Company growth

MINIMUM QUALIFICATIONS

• High School Diploma or GED
• 3 years Real Estate experience

PREFERRED QUALIFICATIONS

• Associates Degree from an accredited college
• Real Estate Industry experience
• 5 years of professional work experience