Downtown Orlando Based Administrative Assistant and Work Order Coordinator

Property Maintenance Partners

Downtown Orlando Based Administrative Assistant and Work Order Coordinator

Orlando, FL
Full Time
Paid
  • Responsibilities

    Type of Position: Full-Time

    Work Days and Time: Monday thru Friday - 8 am to 5 pm

    Location: Downtown Orlando Proper (Parking Provided)

    Please don’t apply for this job if you consider yourself under any of these categories.

    Don’t apply:

    If you don’t speak fluent English.

    If you hate talking on the phone.

    If you are not an early riser.

    If you are continually absent for work regardless of reason.

    If you are going to be watching the clock for your breaktimes and 5 pm end of the day.

    If you are not a people person.

    If you don’t consider yourself enthusiastic.

    If you don’t like to socialize with your co-workers and clients.

    If you cannot attend an after-hours work activity with ample notice.

    Work Description:

    Basic client customer support regarding their work orders (Status, Work Order Schedule, and Dispatching, Shipment troubles, pricing issues, Etc.)

    Receptionist duties (answering calls)

    Booking appointments with clients and Service Providers

    Following up with clients/customers (sending thank you and other reminder emails)

    Updating municipality building permit websites with job information

    Email Management/Filtering

    Calendar Management

    File Management (organizing files using Dropbox/Laserfiche, etc.)

    Entering Purchase Order, Receiving, Posting Payments to Clients Accounts

    General Accounting duties (Assisting with Billing and other procedures)

    General Data Entry / Database building (e.g., updating email or contact lists on your CRM)

    Creating/Generating basic reports (reports on weekly tasks, deliverables, sales) for Order Management/ Accounting System and other sources

    Company errands

    Preparing letters and other reports (Word )

    Preparing Spreadsheets (Excel)

    Skills:

    Detail Oriented

    Dependable

    Show up to work on time

    Work an 8 am to 5 pm schedule (but be flexible with end of times)

    Excellent English speaking, reading and writing skills

    Ability to follow detailed written and verbal instructions

    Honesty and confidentiality are a must

    Organized and capable of prioritizing workload

    Self-Initiative and capable of working in a self-management environment

    Quick learners and capable of being self-taught on new computer applications

    Proficient in Microsoft Office (Word, Excel)

    Basic Accounting knowledge is a plus

    We want cool people: Who want to do cool things, With Cool co-workers, in a Cool Environment.