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Municipality Building Department Permit Administrator and Coordinator

Property Maintenance Partners

Municipality Building Department Permit Administrator and Coordinator

Orlando, FL
Full Time
  • Responsibilities

    Type of Position: Full-Time

    Work Days and Time: Monday thru Friday - 8 am to 5 pm

    Location: Downtown Orlando Proper (Parking Provided)

    Please don’t apply for this job if you consider yourself under any of these categories.

    Don’t apply:

    If you don’t speak fluent English.

    If you hate talking on the phone.

    If you are not an early riser.

    If you are continually absent for work regardless of reason.

    If you are going to be watching the clock for your breaktimes and 5 pm end of the day.

    If you are not a people person.

    If you don’t consider yourself enthusiastic.

    If you don’t like to socialize with your co-workers and clients.

    If you cannot attend an after-hours work activity with ample notice.

    Work Description:

    This job encompasses applying for HVAC, Plumbing and Electrical building departments permits and working with various municipality building departments. Patience, common sense, and a little bid of backbone are much needed here.

    Complete all permit packages to each municipality’s standards and guidelines, submit to specific municipality, coordinate to obtain and submit corrections.

    On the job training is provided but candidate must be able to learn each of the municipalities requirements by researching online or calling the specific building department for guidelines and requirements. Some judgment (aka Common Sense) is needed in the application of specific departmental rules, regulations and procedures.

    Candidate will track the permit workflow from application, to scheduling on site work inspections with municipality upon completion of work and ensure permits are closed out satisfactory.

    Booking appointments with clients and Service Providers

    Updating municipality building permit websites with job information

    Permit Inspection Calendar Management

    File Management (organizing files using Dropbox/Laserfiche, etc.)

    Processing Building Permit Payments

    General Data Entry


    Detail Oriented


    Show up to work on time

    Work an 8 am to 5 pm schedule (but be flexible with end of times)

    Excellent English speaking, reading and writing skills

    Ability to follow detailed written and verbal instructions

    Honesty and confidentiality are a must

    Organized and capable of prioritizing workload

    Self-Initiative and capable of working in a self-management environment

    Quick learners and capable of being self-taught on new computer applications

    Proficient in Microsoft Office (Word, Excel)

    Basic Accounting knowledge is a plus

    We want cool people: Who want to do cool things, With Cool co-workers, in a Cool Environment.