Benefits:
401(k)
401(k) matching
Dental insurance
Paid time off
Parental leave
Vision insurance
Title: Property Management Bookkeeper Location: Remote
Type: Full-Time
Enjoy a fast paced career in real estate with a firm that has been named one of the "Top Workplaces". We are diverse, inclusive, hardworking and share a commitment to excellence.
We take pride in our work and we're seeking like-minded, self starters to positively contribute to our team atmosphere.
Role Overview Responsible for end-to-end property management accounting operations, including bank reconciliations, owner and management payouts, vendor payments, reporting, audits, tax compliance, and system support across multiple trust and operating accounts. Ensures financial accuracy, regulatory compliance, and timely disbursements while supporting property managers, ownership, and leadership.
Key Responsibilities
Banking & Reconciliations
Perform daily bank reconciliations across multiple operating, trust, and security deposit accounts
Identify and correct discrepancies, transfer errors, missing items, and monitor for fraud
Manage bank deposits and online banking platforms
Owner Accounting & Payouts
Coordinate and process monthly owner payouts across multiple scheduled rounds
Track owner withholdings, contributions, reserves, and special payout terms
Maintain owner ACH/wire details and post owner distribution entries
Management, Leasing, & Fee Processing
Process management fees, leasing fees, renewal fees, resident benefit packages, bank/tech fees, rentals, and service fees
Track negotiated fees not automated in AppFolio and apply credits as needed Coordinate transfers and ACH payments to FGPM, FGM, and related entities
Reconcile Ramp credit card transactions and provide reporting to accounting
Vendor & AP/AR Management
Onboard vendors (W9, COI, banking) and manage vendor payments
Record invoices, reimbursements, deposits, and payments in AppFolio
Support revenue share vendors and vendor inquiries
Reporting & Compliance
Publish monthly owner reports and prepare custom financial packets
Prepare, file, and support 1099 and 1042 reporting; assist with year-end accounting
Maintain security deposit registers, interest processing, refunds, and RLTO compliance
Audits & Controls
Conduct recurring audits (bank balances, autopays, reserves, move-ins/outs, onboarding, tax data)
Perform CAM reconciliations, accruals, and monthly GL reconciliations
Property Lifecycle Support
Support property onboarding/offboarding, utilities, pre-existing balances, and accounting terms
Assist with budgeting and special accounting projects
Systems & Administration
Serve as accounting support for AppFolio and related PM software
Assist with banking setup, payment cards, printers, and office supplies
Train and oversee virtual accounting assistants and maintain training resources
Collaboration & Support
Work closely with property managers, owners, leadership, franchises, and accounting teams
Respond to accounting requests, reversals, transfers, and special transactions
Compensation & Incentives
What We Offer
A vibrant team atmosphere and leadership that always has your back
Full support from our dedicated supervisory staff and training managers. Our job is to ensure your success and happiness!
Work from home schedule
Health and dental insurance benefits
Staff appreciation events, lunches and happy hours (if you are in the Chicagoland area)
401(k) retirement plan + matching
Two weeks PTO, sick leave, and 10 paid holidays (including birthdays off)
Salary: $50,000-$55,000
Must Haves
2 years of Accounting experience
1 year of Property Management Accounting experience
Experience with Appfolio or equivalent property management software
This is a remote position.