Benefits:
Health insurance
Paid time off
Vision insurance
401(k) matching
Dental insurance
Job Summary
We are seeking a Proposal Coordinator/ Writer to join the team! The Project Coordinator provides proposal writing from start to finish of its development and coordination support for federal and commercial solicitations, including RFPs, RFQs, RFIs, and similar opportunities. This role is designed for a small, fast-paced team environment and focuses on proposal writing, organization, compliance, and submission support within a full-time capacity and is a fully on-site position based out of our Tysons, VA office.
Responsibilities
Proposal Writing & Editing
Draft, edit, and refine proposal content, including technical, management, and corporate sections, based on provided guidance and inputs
Incorporate, track, and reconcile feedback from leadership and subject matter experts (SMEs)
Tailor proposal language to align with solicitation requirements, evaluation criteria, and customer priorities
Ensure clarity, consistency, compliance, accuracy, and a professional tone across all proposal sections
Responsible for drafting/ writing all RFI, RFP, and RFQ write-ups from start to submission solely
Proposal Coordination & Support
Track proposal schedules, milestones, deadlines, and required deliverables
Coordinate inputs from internal contributors and SMEs to support timely and compliant submissions
Develop and maintain compliance matrices and checklists to ensure solicitation requirements are met
Organize proposal files, templates, and maintain version control throughout the proposal lifecycle
Compliance & Quality Control
Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements
Perform quality control checks for grammar, formatting, consistency, and completeness
Identify and flag compliance gaps, risks, or missing information to leadership
Process Improvement & Organization
Assist in developing and maintaining proposal templates, content libraries, and reusable boilerplate materials
Identify, recommend, and promote innovative and efficient methods to improve proposal and business development processes
Support light process improvements appropriate for a small team environment
Maintain organized records of submitted proposals and supporting documentation
Communication & Collaboration
Communicate regularly with leadership regarding proposal status, priorities, risks, and resource needs
Participate in proposal-related meetings as needed within part-time hours
Work collaboratively with a small team while managing assigned tasks independently
Deliverables
Proposal submission logs and organized proposal files
Proposal schedules, compliance matrices, and checklists
Drafted and finalized proposal sections and completed submission packages
Proposal templates, content libraries, and reusable materials
RFI, RFP, and RFQ responses
Capability statements, past performance materials, and other business development deliverables
Qualifications
Bachelor's Degree or higher
3+ years of proposal, GovCon, government contracting, or related experience
Prior knowledge of proposal and government contract verbiage, processes, and business development methodology
Previous experience writing government proposals, including RFI, RFP, and RFQ responses
Strong verbal and written communication skills
Excellent attention to detail, organization, and proofreading skills
Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment
Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint
Ability to work independently and collaboratively with leadership and SMEs
Ability to commute and work on-site at AET Federal's designated work location
Benefits/Perks
Great Work Environment
Work-Life Balance
Career Advancement Opportunities