Job Description

QUICKBOOKS - INVOICE PROFESSIONAL – OFFICE ASSISTANT

We are seeking to employee an AMAZING INDIVIDUAL that is passionate about bookkeeping, staying organized and supporting others in doing the same.

The available position primary focus is bookkeeping, data entry, invoicing, payment processing and office support however, to be considered for this position you must possess the ability to adapt, and fill-in as needed.

FOR EXAMPLE:

Phone support.

Checking in shipments.

Customer support.

Job costing.

Supplies/order placement.

Inventory.

File upkeep.

Office management support such as assisting and/or getting cross trained to help with scheduling and day to day operations.

QUALIFICATIONS

Bachelor's Degree (Preferred)

Quickbooks experience: 1 - 3 years (Preferred)

Microsoft Excel: 1 year (Preferred)

Office and phone experience.: 1 year minimum

File management (hard and digital files).

Computer efficient (PC).

JOB DESCRIPTION

SUMMARY

The Quickbooks Invoicing Specialist position reports directly to the managing partner and office coordinator. Business hours are M-F 8am to 5pm and we are located in Brisbane, CA (2 mins past the San Francisco city limits). 12 mins from SFO airport.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

·       Primary job duty is billing and collections for all services rendered.

·       AR - Accounts receivables, complete knowledge of Quickbooks accounting software is a must (AP - Accounts Payable could be asked of you in this position).

·       Other duties to include: Computer work, file management, organizing files sorting documents, assisting with orders, processing and filing documents.

·       This employee must be team oriented, able to work with others as well as with little to no supervision. Invoices, customers information and accounting system data is confidential information.

·       Other duties could include cross-training in various areas of the office as needed.

·       Assist other team members with front office reception and administration duties.

·       Answering phones, handling company inquiries, and sorting and distributing phone messages.

QUALIFICATIONS

To perform this job successfully, individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Should have understanding and skills in Quickbooks (desktop version), Microsoft Word, Excel, Slack  (internal team messaging) GoogleDrive and Google calendar.

EDUCATION AND/OR EXPERIENCE

Candidate is required to have a high school diploma or GED. To be considered you will need to have excellent computer skills, good written and verbal communication skills. This person must be organized, detailed oriented, fast learner and a self-starter.

LANGUAGE SKILLS

To be considered for this position applicant needs the ability to read, write and verbally communicate in English (In addition to English, Cantonese -or- Spanish is a plus).

THIS IS A PART TO FULL TIME POSITION and amount hours will depended on the candidates work ethic and value he or she brings to the work environment each workday.

IF YOU ARE INTERESTED IN MAKING A POSITIVE CHANGE, PLEASE PROVIDE A RESUME WHEN RESPONDING TO THIS JOB POST.

We are an Equal Opportunity Employer.

Applicant should be willing for employer to conduct a background check and sign an NDA.

We run a drug and alcohol-free environment

Company Description

ProShading is a growing window treatment provider and soft goods fabricator based in the San Francisco Bay Area, just south of the city. Our creative team supports interior designers, architects, and trade professionals with everything from measuring, consulting, installation, sales, and fabrication of: · Custom Draperies · Roman shades · Pillows · Bedding · Seat cushions.