Job Description

PURPOSE:

A Human Resources professional to handle daily administrative responsibilities including payroll, weekly/monthly payroll billing, processing/tracking injury/FMLA claims, job postings, interviewing/ onboarding new hires and coordinating employee training. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

ESSENTIAL TASKS OF THE POSITION:

• Review and process weekly payroll including reporting.

• Weekly/monthly reconciliation/processing of payroll billing.

• Enhance approach to modern industry challenges to attract and retain quality employees.

• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.

• Conducts or acquires background checks and employee eligibility verifications.

• Benefit administration including enrollment, change reporting, approving invoices for payment and communicating benefit information to employees.

• Onboarding new hires, ensuring completion of new hire paperwork/documentation including new employee orientation.

• Coordination and processing of workers compensation claims including record maintenance.

• Coordinates, oversees, conducts and track training opportunities for staff including OSHA compliance, and the maintenance of training records.

• Creation of communications, presentations and trainings for staff/stakeholders.

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.

• Assist in labor negotiations, including analysis of salary and benefit data to determine compensation proposals.

• Responsible for assignments that meets the agency’s strategic goals.

• Maintain human resource information system records and compile reports as requested.

• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

• Ensure the confidentiality of employee records/relations including sensitive materials and operations

SECONDARY TASKS OF THE POSITION:

• Maintain standard and electronic personnel records including scanning/filing.

• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.

• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

• Serve on appropriate HR committees as assigned.

• Perform other duties as assigned.

POSITION REQUIREMENTS AND QUALIFICATIONS:

EDUCATION LEVEL

• A bachelor’s degree with major in human resource management, business management, public administration, financial, or affiliated field, required. Education requirement may be waived if applicant has demonstrated competence in the criteria cited and has at least 5 years’ experience in the human resource field.

• Possess or have the ability to obtain Certification in Human Resource Management from an accredited university.

• Bi-Lingual - Ability to speak/translate Spanish, required

EXPERIENCE IN RELATED FIELD

• 3 to 5 years’ human resource experience, required.

• 3 to 5 years of work experience in a public housing setting or a thorough knowledge of Human Resources laws/regulations, required.

• Detailed knowledge of ADP Workforce Now HRIS system including onboarding, ATS, payroll, and benefit administration.

KNOWLEDGE, SKILLS, ABILITIES, LICENSES AND CERTIFICATIONS

• Thorough knowledge and understanding of the Automated Payroll Systems required.

• Considerable knowledge of the principals, theory and methods of human resource management.

• Considerable knowledge of federal, state and local laws and regulations related to human resources, risk management, insurance and PHA housing programs and operations.

• Ability to establish and maintain an effective working relationship with staff members, vendors, community leaders and regulatory agency administrators.

• Ability to prepare and issue clear and concise instructions, either verbally or in written form.

• Knowledge of personnel practices and procedures.

• Knowledge of labor negotiations and grievance procedures.

• Ability to assess staff training requirements and to implement training programs.

• Working knowledge of federal, state and city EEO laws, regulations and procedures.

• Some knowledge of research procedures and program evaluation.

• Ability to maintain and enforce confidentiality in all assignments.

• Ability to work harmoniously with other agency personnel.

• Possess in-depth knowledge of Microsoft Office programs including Word, Access, Excel, Outlook, PowerPoint as well as agency software system.

• Ability to work harmoniously with other agency personnel.

• Ability to relate to and interact with employees and residents in low to moderate income housing settings.

• Ability to be flexible and perform work under time pressure

• Possess and retain a valid Rhode Island driver’s license (Class O) unrestricted except for corrective lenses and automatic transmission.