Providence Staffing’s Non-profit client is seeking an Administrative Assistant to join their organization in Mobile, AL. The Administrative Assistant will perform clerical and office support activities necessary for the office to effectively operate its day-to-day operations. This is an exciting opportunity for someone is a Self-Starter and has a passion for helping others.

Duties and Responsibilities:

Responsibilities include:

• Handling incoming calls and respond timely to emails.
• Managing filing system.
• Recording information as needed.
• Coordinate and maintain a master calendar that includes all events.
• Assist Marketing team as needed with sponsorship booklet, new sponsor packets, managing team accounts, and communications.
• Act as liaison for ambassadors, partners, and other groups as needed. Includes creating schedules, sending notices, and arranging meeting details.
• Assist with planning and execution of staff, board, and other retreats.
• Greeting community leaders and visitors as needed.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Coordinating events, as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client needs as needed.
• Creating, maintaining, and entering information into databases.

Requirements and Qualifications:

We are looking for people with strong skills in the following areas:

• Phone etiquette skills
• Organization skills
• Ability to work independently.
• Ability to manage multiple projects.
• Excellent customer service skills and ability to stay calm in stressful situations.
• Ability to prioritize and multi-task.
• Proficient in Microsoft Office Suite
• The aptitude to learn and understand the counseling.
• Ability to quickly navigate databases while on the phone.
• General math skills
• Attention to detail.
• Problem solving ability.
• Preferably experience working in a non-profit organization.

Compensation:

The salary range for this position is $30k-$35k per year.