Summary:

Our award winning client is currently hiring for a Billing Manager! The Billing Manager is responsible for leading the billing processes and organization for our client. Our client performs its services under a variety of contract types including cost, fixed-price, fixed-priced incentive, time & material, and license and royalty. The Billing Manager analyzes unbilled balances, conducts regular accounts receivable analysis to ensure timely collections, and provides accurate and timely analytical support for key customer.

Responsibilities:

• Provide an open, trusting work environment conducive to high levels of employee engagement that results in a high performance culture
• Work with direct reports to establish key performance goals and objectives for each trimester while monitoring and advising on the progress to enhance professional development of staff
• Ensure compliance with Generally Accepted Accounting Principles (GAAP), Cost Accounting Standards (CAS), Federal Acquisition Regulations (FAR), contractual obligations, and policies
• Responsible for i) maintaining policies and procedures documentation; ii) providing training as necessary; iii) compiling billing- and receivable-related statistics; and iv) developing and communicating status reports
• Review, track and maintain billing information in the financial systems
• Ensure the integrity, consistency, and reliability of the processes employed in the performance of business functions
• Perform quantitative, qualitative, and financial analysis designed to identify opportunities for improvement across the full spectrum of the billing and collection cycles Analyze and minimize unbilled costs
• Analyze Prime Contracts and Subcontracts to determine closeout requirements and methods. Determine fee entitlement on contracts and task orders, and preparing final invoice package by:
  • Reviewing final invoice documents for accuracy and compliance with contractual terms
  • Preparing, transmitting and archiving internal and customer required closeout documents
  • Interacting regularly with Contracts Administrators/Managers, Subcontracts Administrators, and Departmental Program Managers to ensure contract requirements have been met (e.g., submission of deliverables, verifying that all payments have been made, obtaining various releases, closeout of subcontract agreements, disposition of government property, disposition of classified material, etc.)
• Assist in identifying terms and conditions of complex billing or financial reporting agreements
• Identify, research, and initiate corrective action plans for billing issues/discrepancies
• Monitor and address all outstanding receivables and continually assess collectability
• Work independently processing cancelling funds, retroactive rate adjustments and final invoices
• Participate in regularly scheduled meetings with the Defense Contract Management Agency (DCMA), and coordinating with DCMA and the Defense Contract Audit Agency (DCAA) on audit findings and other issues that relate to the closeout process
• Develop partnerships with Contract Administrators, Program Administrators, and other stakeholders
• Other duties as assigned

Required Skills and Experience:

• Minimum of 4 years experience in managing a Government Billing or Accounting Group
• Must have people management experience
• Prior experience with PeopleSoft
• CPA or MBA preferred
• Bachelor's degree in Accounting, Business, Finance or related field with 7 to 10 years experience
• Familiarity with Government invoicing systems (WAWF, IPP, EXOSTAR, etc.)
• Extensive knowledge of FAR, Defense Federal Acquisition Regulation Supplement, CAS, Department of Defense, DCAA, and DCMA billing requirements and audit activities
• Excellent management skills and ability to mentor, motivate and develop staff
• Highly motivated self-starter capable of working independently
• Excellent oral and written communications skills to interface effectively with management, subordinates, co-workers, customers, and other internal departments
• Ability to obtain and maintain a United States Government Security Clearance
• Microsoft Excel advanced-level proficiency required
• Excellent analytical and problem solving skills
• Prior demonstrated experience in process streamlining and procedure documentation
• Must have prior ERP experience (e.g., Oracle, PeopleSoft, SAP, Deltek, etc.)
• Demonstrated ability to plan, organize, and prioritize tasks, meet deadlines and drive initiatives to completion
• Ability to work in a fast-paced environment with a willingness to perform in critical deadline situations