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Manager, Business Management

Publicis Health Media

Manager, Business Management

Philadelphia, PA
Full Time
Paid
  • Responsibilities

    Job Description

    The Manager owns small clients with direct responsibilities.  Accountable for day-to-day client financial management, tracking statements of value, and reporting with oversight by Supervisor or above.

    ESSENTIAL RESPONSIBILITIES:

    ·       Project management for the lifecycle of financial deliverables from project start, job code creation, SOW generation, working media determination, changes of work, incremental funds, client accruals, invoicing, ad hoc reporting

    o   Development of basic fee statements of work and intercompany scopes

    o   Development of working media statements of work; Can read and interpret Media Buy Authorizations (MBAs)

    o   Proactive budget management and communication of budget status to stakeholders

    o   Weekly review of all project budgets, including fees, out-of-pockets, and working media

    ·       Oversees the completion and accuracy of the financial deliverables calendar for internal and client deadlines.  Responsible that internal team is kept apprised of status on all jobs by issuing timely and accurate documentation and correspondence:

    o   Completes monthly invoicing and client mandated financial documentation, including, but not limited to: client accruals, reconciliation requests (per client MSA), client-tracking software

    o   Drafts and updates billing calendars

    o   Organizes financial deliverables

    o   Route materials for internal review/approval

    o   Gathers and analyzes necessary data

    o   Sends updates/notes/reminders to team

    ·       Facilitates client financial discussions and has increasingly independent accountability

    ·       Responsible for organization of files on both PHM and client shared sites

    ·       Supports Supervisor

    ·       Mentors and trains Associates in ways of PHM and how their work is directly connected to workflow and what it impacts

    ·       Communicates effectively with direct manager, as well as cross-capabilities and levels

    ·       Diligently and flawlessly executes on assigned projects

     

  • Qualifications

    Qualifications

    ·       Highly organized with great attention to detail

    ·       Exhibits self-development and self-motivation

    ·       Understands how the agency works and can best identify best in class ways of working for both internal and external stakeholders

    ·       Intermediate understanding of scoping process, general media processes, and client financial responsibilities

    o   Expert knowledge in the purpose of and proper use of: time transfers, job code requests, Unified Staff Plan (USP) inputs, Mini-Mastersheet, billable reports, etc

    ·       Ability to recognize and problem solve basic day-to-day issues, and properly escalate others to manager; also, learns from mistakes

    ·       Excel enthusiast

    ·       Experience, or affinity to learn, Pivot Tables, VLOOKUP, Subtotal, MATCH/INDEX required

    Additional Information

    All your information will be kept confidential according to EEO guidelines.