Job Description

Function: Procurement

Reports To: Division Dir/Mgr or Sr Procurement Agent

FLSA Status: Non-Exempt

JOB SUMMARY

Primary responsibility for administering budgets and contracts, generating reports, and other key administrative processes of community maintenance and contract administration.

PRIMARY RESPONSIBILITIES

MANAGEMENT RESPONSIBILITIES

LEVEL: MENTOR / COACH / FEEDBACK 

·        Set up all new communities, plans and vendors in the purchasing system.

·        Input all plan budget information into the purchasing system and generate and distribute  Schedule A contracts.  Review and ensure               accuracy.

·        Maintain plan budgets through the contract change process.  Ensure all budgets and affected lots are updated according to the

          contract change request.

·        Administer color set up for all new communities. Maintain colors and color items in system for specified communities after launch.

·        Track trade partner insurance compliance.

·        Setup and maintain rebate tracking system for specified communities.

·        Conduct a monthly review and submission of rebate tracking system data.

·        Utilize enterprise Purchasing and Accounting systems to input received data and generate and distribute reports.

·        Maintain the Pulte construction item catalog, if applicable.

·        Support the vendor payment inquiry process through the review and validation of contract status and amount.  Work in conjunction with           the National Financial Services group and Division/Area teams.

·        Perform record retention duties as assigned.

·        Report generation as assigned.

·        Performs related administrative/clerical duties as assigned.

SCOPE

(decision making, size of organization, budgetary etc.)

REQUIRED EDUCATION

(degree, licenses, certifications, etc.)

·        Decision Impact: Individual

·        Department Responsibility: None

·        Budgetary Responsibility: No

·        Direct Reports: No

·        Indirect Reports: No

·        Minimum High School diploma or equivalent

·        Bachelor’s Degree preferred                                                       

REQUIRED EXPERIENCE

(work related, tools/equipment, software, etc.):

·        Related Functional Experience: Minimum of 1 year experience in contract administration and/or related construction general office experience.

·        Knowledge of computers, Microsoft Excel and Word programs.

·        Ability to make correct independent decisions when appropriate, adjust and conform with varying schedules, organize and prioritize multiple tasks, problem solve, and write and communicate effectively.         

Company Description

Since our founding in 1950, PulteGroup has delivered almost 750,000 homes throughout the United States. What began as a single home built by the hands and entrepreneurial spirit of our founder Bill Pulte, is today the nation’s third largest homebuilder with operations in over 40 major cities. Marketing under some of the industry’s best known brands: Pulte, Centex, Del Webb, DiVosta, American West, and John Wieland Homes and Neighborhoods, we can meet the needs of first-time, move-up and active-adult homebuyers.