Benefits:

401(k)

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job Title: | Purchasing Administrative Assistant

Reports To: | Purchasing Lead

Summary:

The Purchasing Administrative Assistant supports the Purchasing Team by helping maintain the day-to-day flow of purchasing operations through accurate document processing, order follow-up, supplier communication, and administrative coordination. This role plays an important part in keeping purchasing activities organized, timely, and aligned with production and operational needs.

Responsibilities:

Process and maintain receiving paperwork with accuracy and attention to detail.

Review and track purchase order confirmations to ensure timely acknowledgment and alignment with order requirements.

Follow up with suppliers regarding back orders, delivery timelines, and order status updates.

Prepare, submit, and maintain VRA documentation and related purchasing records.

Communicate with MRO suppliers to support purchasing needs and maintain supply continuity.

Create and issue purchase orders as directed to support departmental and operational requirements.

Assist with general administrative tasks that support daily purchasing activities and team efficiency.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time to support the evolving needs of the business.

Competencies:

Attention to detail

Organization and time management

Ability to follow structured procedures

Team collaboration

Excellent communication and cross-functional relationship-building abilities

Reliability and strong work ethic

Ability to learn new tasks quickly

Required education and experience:

High school diploma or equivalent

Experience working in structured environments that require cleanliness and organization

Preferred education and experience:

Previous experience in purchasing, inventory coordination, or administrative support

Experience working with stock management, materials handling, or supplier documentation

Familiarity with standardized procedures and process-driven environments

Supervisory Responsibilities

None

Physical Demands:

Prolonged periods of sitting, computer work, and administrative tasks.

Occasional walking in production or warehouse areas.

Work environment:

Standard office environment.

Work is performed in a standard office environment with regular interaction across production, inventory, finance, and operations teams.

Occasional exposure to manufacturing and warehouse environments.

Travel Requirements:

There is no travel required for this role.

Affirmative Action/EEO Statement:

Evotti Marine is committed to creating an inclusive employee experience for all regardless of race, gender, religion, sexual orientation, age, disability, or parental status. We firmly believe that our work is at its best when everyone feels free to be their most authentic self.

Salary Grade/Level:

Based on experience

Shift/Schedule:

Standard operating hours Monday through Friday, and some weekends as needed

Additional hours or schedule adjustments may be required during project deadlines

Benefits:

Dental / Health / Vision / Company paid Life insurance

Company paid holidays

PTO / Vacation

401(k)

Opportunities for advancement

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested. All requirements are subject to possible modification to reasonably accommodate individuals with a disability as well as the shifting needs of the company.