KPS Global® is the largest provider of insulated panel systems for custom walk-ins to the convenience store, supermarket, and warehouse club markets. We also manufacture custom enclosures for controlled environments for the scientific and industrial markets.
Setting the industry standard for more than 75 years, with experts who work with customers to develop custom cold storage solutions for a wide range of industries including food retail, industrial and scientific markets. KPSG is headquartered in Fort Worth, Texas with five manufacturing locations in Fort Worth, TX; Piney Flats, TN; Conyers, GA, San Dimas, CA and Goodyear, AZ.
KPS Global believes in people who drive positive change. We value outstanding people who are deeply committed to providing innovative, high-quality service to customers from coast to coast. As a member of the KPSG team, you will be part of an exciting and modern company culture where you will enjoy professional growth and benefit from an environment where creativity, innovation and hard work are rewarded.
KPS Global is a privately held company, owned by the Viessmann Generations Group, with more than 850 employees.
POSITION SUMMARY
The Purchasing Administrator plays a key role in supporting Buyers and internal stakeholders by facilitating the procurement of buyout materials, finished goods, components, and services that meet the needs of both internal and external customers.
This position is responsible for generating and managing data from the company’s production systems, including downloading, processing, analyzing, and distributing information to key users—particularly the Buyer team and Purchasing Management. The Purchasing Administrator also ensures proper document control; performs timely material receipts and processes digital shipments for direct-ship buyouts (a primary responsibility); updates item costs for approximately 20,000 SKUs; creates and maintains part numbers; and prepares and distributes reports and performance metrics.
The Purchasing Administrator serves as a central point of communication within the Purchasing team and acts as an interface between the department and its supply base. This role also supports the company’s nonconforming material and Return-to-Vendor (RTV) programs for purchased products.
CORE RESPONSIBILITIES
· Strong technical aptitude; able to quickly learn and navigate software systems with minimal training (self-starter)
Required Skills
Communication
Effectively communicates both verbally and in writing; presents information clearly; actively participates in meetings; listens attentively and seeks clarification; and interprets written information accurately.
Administrative
Capable of working with diverse, cross-functional, and virtual teams.
Teamwork
Demonstrates openness to others’ perspectives; gives and receives feedback constructively; contributes to a positive team environment.
Planning and Organization
Prioritizes tasks effectively, manages time efficiently, and seeks guidance when needed to balance workload.
Initiative and Motivation
Self-directed and proactive; requires minimal supervision; consistently goes beyond expectations to complete assignments; willingly takes on additional responsibilities.
Interpersonal Skills
Maintains confidentiality, practices active listening, manages emotions effectively, and remains open to new ideas.
Results Orientation
Focused on delivering high-quality work within established timelines while maintaining productivity.
Self-Development
Committed to continuous learning and professional growth; actively seeks opportunities to build on strengths and address development areas.
Required Experience
• High school diploma required; Associate degree in Business, Computer Science, or a related field preferred (or currently in progress)
• 2–5 years of relevant experience, with strong proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)
• Knowledge of BI Reports and how to use them, develop, maintain, and analyze Business Intelligence (BI) reports and dashboards to support strategic and operational decision-making.
• Utilize ERP/MRP systems to manage purchasing, inventory, production planning, and supply chain processes. Ensure data integrity across ERP/MRP systems and reporting tools.
• Minimum of 2 years of experience in a business office environment (or equivalent education)
• At least 2 years of advanced Excel experience, including pivot tables, lookup functions, and data manipulation, Smartsheet’s
• Experience supporting requests and resolving issues for key stakeholders
• Excellent written and verbal communication skills, with demonstrated initiative
• Strong analytical, organizational, and critical thinking abilities
• Ability to perform effectively in a fast-paced, deadline-driven environment
DIRECT REPORTS
None
TRAVEL REQUIREMENTS
No travel required
Communication
Effectively communicates both verbally and in writing; presents information clearly; actively participates in meetings; listens attentively and seeks clarification; and interprets written information accurately.
Administrative
Capable of working with diverse, cross-functional, and virtual teams.
Teamwork
Demonstrates openness to others’ perspectives; gives and receives feedback constructively; contributes to a positive team environment.
Planning and Organization
Prioritizes tasks effectively, manages time efficiently, and seeks guidance when needed to balance workload.
Initiative and Motivation
Self-directed and proactive; requires minimal supervision; consistently goes beyond expectations to complete assignments; willingly takes on additional responsibilities.
Interpersonal Skills
Maintains confidentiality, practices active listening, manages emotions effectively, and remains open to new ideas.
Results Orientation
Focused on delivering high-quality work within established timelines while maintaining productivity.
Self-Development
Committed to continuous learning and professional growth; actively seeks opportunities to build on strengths and address development areas.