Purchasing Logistics Specialist
$55,000–$65,000 Salary | Hybrid, Getzville, NY

StaffBuffalo is working with a well-established, international trading organization in Western New York to hire a Purchasing Logistics Specialist with a strong focus on imports. This role has been created due to team growth and offers a great opportunity to join a stable, high-performing logistics group that manages the end-to-end movement of materials across global supply chains.

In this role, you will be responsible for tracking and coordinating inbound shipments, managing freight movement, handling customs documentation, and ensuring materials move in compliance with contracts, specifications, and customs regulations. You will work closely with internal trading teams, assistants, freight forwarders, customs brokers, ports, and warehouses to ensure shipments arrive accurately and on time.

This position is well-suited for a detail-oriented logistics professional who enjoys problem-solving, working independently, and staying organized in a fast-moving, deadline-driven environment. While many team members are naturally more introverted, the ideal candidate is comfortable speaking up when issues arise and communicating clearly with internal and external partners.

This is a hybrid role based in Getzville, NY, with a strong in-office presence.

Key Responsibilities

• Track, manage, and coordinate import shipments from origin through final delivery

• Coordinate freight movement using trucks, barges, and other transportation methods

• Obtain, review, and compare freight rates; negotiate logistics-related costs when needed

• Prepare, review, and manage customs documentation including Bills of Lading and import paperwork

• Ensure shipments comply with contracts, specifications, tariffs, and customs regulations

• Maintain accurate shipment tracking, documentation files, and deadline oversight

• Communicate with foreign suppliers and overseas freight forwarders to book freight

• Work closely with internal trading teams and assistant trade team members to facilitate shipments

• Update internal systems and maintain organized digital shipment files

• Follow up with vendors to ensure on-time shipping and correct documentation

• Assist with purchase contract documentation and logistics-related problem solving

• Navigate and resolve issues related to delays, disruptions, tariffs, or external events

Qualifications

• Associate’s degree in Business or Accounting preferred; Bachelor’s degree a plus

• A few years of hands-on experience managing or supporting material movement and imports

• Strong understanding of import logistics, Bills of Lading, and INCO terms

• Familiarity with how different trucks and shipments are loaded

• Experience working with freight forwarders, customs brokers, or logistics providers

• Strong attention to detail with the ability to manage multiple shipments simultaneously

• Comfortable working across multiple screens, shared inboxes, and document-heavy workflows

• Proficiency with Adobe PDF, including combining and preparing complete shipment files

• Strong organizational, communication, and problem-solving skills

• Ability to work independently while remaining communicative and collaborative

• Comfortable in a fast-paced environment with shifting priorities

Work Schedule & Location

• Hybrid role based in Getzville, NY

• In-office Tuesday through Thursday required

• During training, expect 4–5 days per week in the office

• Standard hours are 8:00am–5:00pm, Monday through Friday

• Flexibility provided for weather and similar situations

Travel

• Minimal, domestic only

• Occasional optional warehouse visits

Compensation & Benefits

• Salary range: $55,000–$65,000, depending on experience

• Competitive benefits package including health and dental coverage

• 401(k) with employer match

• Paid vacation and paid holidays

• Disability coverage

• Year-end bonus potential

• Stable, team-oriented work environment with long-term growth opportunities

StaffBuffalo Disclaimer
The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

#INDSBHIGH