Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

OVERALL ROLE:

The Purchasing & Sales Assistant supports the Purchasing Manager and the Sales Team by providing administrative, operational, and customer service assistance. This role serves as a key liaison between purchasing, sales, vendors, and quality, helping ensure efficient processes and high levels of customer satisfaction.

ESSENTIAL RESPONSIBILITIES:

· Provide administrative and functional support to the Sales and Purchasing teams.

· Prepare and distribute sample requests, marketing literature, tracking information and related materials.

· Maintain the Sample room, by ensuring product samples and literature are current, replenished, and accurately represented.

· Prepare, distribute, and analyze monthly customer service surveys.

· Log, organize, and manage vendor samples.

· Conduct vendor performance evaluations and assist with reporting.

· Communicate with vendors regarding quality concerns, delivery issues, and corrective actions.

· Provide backup coverage for Account Managers, assisting with account service during absences.

· Serve as the primary back up for Order Processing and Expediting functions.

· Act as a liaison between Purchasing and Quality departments to ensure product and process alignment.

· Update and maintain pricing for inventory items.

· Create and enter purchase orders accurately and timely.

· Perform data mining, reporting, and analysis to support purchasing and sales decisions.

· Complete general clerical and administrative duties as required.

· Perform other duties as assigned.

· Utilize company specific software systems, including Macola, Pulse, and IQMS, as well as Microsoft Office applications.

QUALIFICATIONS:

· Excellent verbal and written communication skills with strong attention to detail.

· Strong analytical, organizational, and problem-solving abilities.

· Demonstrated customer service experience.

· Ability to work with a sense of urgency and meet deadlines in a fast paced environment.

· Proactive mindset with strong follow-up and accountability skills.

· Proficiency in Microsoft Office and Outlook, ability to learn Macola, IQMS & Pulse software.

· Ability to prioritize tasks and manage multiple projects simultaneously.

· Previous experience in a manufacturing environment preferred but not required.