Job Summary

The Marketing Administrative Assistant is responsible for professionally marketing all assets of the company as well as offer administrative and clerical support to all Pyramid Brokerage Offices to maintain effective and efficient operations.

Essential Functions of the Job

Information Systems

Assist in maintenance and completes all data entry in CIREB and M2M listing systems (using Central Data Processing for M2M).

Assist sales associates on the use of in house real estate software such as Mapping, Demographic , Land Data, and Tax Map , Business and tenant databases, MS Word, Excel, Power Point, and Photo Imagery, etc.

Marketing Support

Assist office staff and sales associates in coordination of marketing commercial properties which include:

Creation of exclusive flyers

Compilation of targeted mailing list

Marketing presentations, proposals, and site tours

Creating aerials

Enter information into database for fact sheets; make changes to data and print fact sheets

Enter information into Loopnet, and CW Website and assist in searches for properties.

Market Research

Assist with request to find information on companies, newspaper articles, competition, site locations, etc.

Location Mapping

Internet research

Assist in creation of demographic reports

Traffic count research

Maintain photo library, using photo sizing and altering software

Assist in maintenance of research library to keep current, including zoning maps

Assist in researching computer software to upgrade research capabilities

Assist office staff and/or sales associates in compiling client presentations

Administrative Support

Perform bookkeeping functions, which include preparing, tracking and reporting all accounts payable sheets, monitoring draws and commission checks.

Administer and handle all banking functions.

Process and tracks all commission agreements, contracts, and sales associates correspondence.

Process administrative portion of the deals, including commission sheets

Responsible for efficient and accurate email blasts

Maintain sign inventory request and updates

Manage all office supply requirements

Manage all communications and working relationships within the office environment to keep everyone up to date and working effectively together.

Manage and maintain contact with vendors for all office equipment, which include the maintenance and repairs of copiers, fax machines, postage, computers, scanners, networks, and phone and voicemail systems.

Other

Provide daily back up coverage to front desk responsibilities by answering calls, greeting and assisting guest, sorting and stamping incoming mail, coordinating outgoing mail, faxing, copying, typing letters, etc.

Communicate and works closely with all other administrative personnel

Complete all special projects as assigned

Maintain sign inventory request and updates

Qualifications:

Associates degree, or a Secretarial Certificate or equivalent, from a two year accredited or recognized university, college, or technical school; or a minimum of two years related experience and/or training or an equivalent combination of education and experience.

Mission

We are ONE WIDEWATERS, striving to attract and retain the highest quality associates who share our vision of excellence in real estate investments and services. We invest in our associates to develop motivated experts who perform at the highest level of professionalism. Widewaters associates are empowered, collaborative, innovative, attentive to details, and take ownership in everything they do. The result is an unparalleled execution of strategic plan and commitment to client service.

Core Competencies

Empowerment – Freedom, power, authority and encouragement given to employees to make decisions related to their specific organizational task.

Collaboration – Individuals working together toward a common purpose to achieve a business benefit.

Innovation – Demonstrates imagination and initiative to improve how we transact business.

Detail Oriented – Pays attention to the details and makes a conscious effort to understand causes instead of just effects.

Accountable – Responsible for one’s own actions, decisions including execution of job responsibilities, and one’s behavior.

Authority and Supervisory Qualifications:

This position reports to the Office Manager and serves at the discretion of the President of Pyramid Brokerage Syracuse or delegate. The position carries out responsibilities in line with the established policies and statutes in consultation with the Office Manager. Executes authority within the Delegation of Authority. Responsible for overall execution of company programs, initiatives, and process.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; talk or hear. The employee is required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by his job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.